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Business Operations Manager

3 weeks ago

Auckland, Auckland, New Zealand The Professional Builder Full time

Job Summary

The Professional Builder is seeking a highly skilled and experienced Executive Assistant to support our Chief Executive Officer (CEO) and General Manager (GM). This is a unique opportunity for a motivated individual to work in a dynamic environment, driving efficiency, organization, and execution across both business and personal priorities.

Key Responsibilities

  • Calendar & Meeting Management: Own the CEO's & GM's schedule, prepare materials, and ensure they are always a step ahead.
  • Communication Mastery: Be the gatekeeper and facilitator for internal and external communications.
  • Travel Coordination: Create seamless travel experiences by managing all logistics with precision.
  • Presentation & Documentation: Craft compelling slides and organize meeting notes to drive clarity and action.
  • Personal Support: Tackle personal errands, from scheduling home services to purchasing items.
  • Efficiency Champion: Spot opportunities to improve processes and implement solutions.
  • Recruitment Support: Help operations team to screen candidates and arrange interviews.

Requirements

  • 5+ years supporting senior executives in a similar role.
  • Based in Auckland with the ability to work in the CBD 2 days a week and 3 days flexi.
  • Exceptional organizational and time-management skills.
  • High emotional intelligence, with the ability to anticipate needs and build relationships.
  • Tech-savvy, with proficiency in Microsoft Office and project management tools.
  • Bachelor's degree in Business Administration or related field (preferred).