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Administrative Support Specialist

3 weeks ago

Auckland, Auckland, New Zealand This Is An It Support Group Full time

About the Role

The Executive Assistant and Office Manager provides high-level administrative support to the CEO, and administrative support to the wider Senior Leadership Team of SCS and Fliway. This role involves managing schedules, coordinating meetings, handling confidential information, and facilitating communication between internal and external stakeholders.

Key Responsibilities

  • Administrative Support: Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
  • Meeting And Event Coordination: Organise and coordinate executive meetings, board meetings, and off-site events.
  • Project And Task Management: Assist in the planning and execution of projects led by the executive.
  • Communication And Liaison: Act as a primary point of contact between the executive and internal/external stakeholders.
  • Personal Assistance To The CEO: Supporting with ad hoc errands such as coffee & lunch runs.

What You Bring

To be successful in this role, you will need:

  • Bachelor's degree in business administration, communications, or a related field (preferred but not required).
  • 5+ years of experience as an executive assistant or in a similar high-level administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.