Business Operations Specialist

5 days ago


Dunedin, Otago, New Zealand Kakapo - Workplace Culture Warriors Full time

About Us
Kakapo - Workplace Culture Warriors is a growing consulting and training business dedicated to helping organisations develop strong leadership, communication, and team performance. Our work is impactful, influential, and people-focused.

The Role
We are seeking a highly organised and detail-oriented Executive Assistant to support our Business Owner in ensuring everything behind the scenes runs smoothly, efficiently, and with excellence. As the operational backbone of the Business Owner's office, you will be responsible for creating systems that improve efficiency, managing projects independently, and adjusting plans as needed.

Key Responsibilities

  • Keep things running smoothly by anticipating needs, taking ownership of tasks, and thriving in an environment where precision and efficiency matter.
  • Create order from chaos by bringing structure to complex operations and supporting a busy Business Owner.
  • Handle client & team coordination, project management, and ensure operational excellence.

What You'll Bring

  • You're a natural organiser who finds satisfaction in creating structure and improving processes.
  • You work well inside structures and independently tweak and build systems confidently.
  • You thrive on precision and efficiency, ensuring nothing falls through the cracks.
  • You have a strong service mindset and love making things easier for others.
  • You can juggle multiple priorities, manage competing demands, and still get things done with excellence.
  • You're resourceful, adaptable, and always looking for ways to improve how things are done.
  • You're confident in learning new technologies and systems to enhance efficiency and effectiveness.

Skills & Experience

  • Excellent written and verbal communication skills.
  • Strong problem-solving skills and a proactive approach to challenges.
  • Experience in an Executive Assistant, Operations, or similar role.
  • Strong proficiency with digital tools, including CRM systems, Microsoft Office, and Google Workspace.
  • Experience coordinating events or managing projects, and supporting senior leadership.

Benefits

  • Be a key player in a growing, purpose-driven business where your contributions truly matter.
  • Work in a role where you have ownership, autonomy, and the ability to make a tangible impact.
  • Have the satisfaction of knowing your standard of excellence is appreciated and important to the success of the business.

Role Details
This is a contract role with flexible work arrangements. We offer a competitive hourly rate starting at $40 per hour, with opportunities for incentives.



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