Workplace Operations Coordinator Specialist
2 weeks ago
About the Role
We are seeking an experienced Facilities Management Lead to join our team in Christchurch, New Zealand.
As a key member of our operations team, you will be responsible for managing daily facilities-related tasks and supporting larger projects across multiple sites in the APAC region.
You will work closely with the APAC Workplace and Facilities Manager to ensure seamless day-to-day operations, manage facilities queries, and coordinate travel arrangements within the region.
Your Key Responsibilities- Operational Support: Assist the APAC Workplace and Facilities Manager with daily tasks and strategic initiatives.
- Project Management: Support larger projects and take ownership of smaller initiatives, ensuring timely and cost-effective completion.
- Facilities Support (APAC): Handle facilities-related queries for 13 smaller APAC sites, escalating major issues as needed.
- Travel Coordination: Manage APAC travel arrangements, ensuring policy compliance and tracking expenses.
- Budget & Insurance: Assist in budgeting, forecasting, and managing insurance policies and claims.
- Process Improvement & Reporting: Drive efficiency initiatives, track key performance metrics, and prepare reports for stakeholders.
- Facilities or Office Management Experience: Previous experience in a similar role, ensuring smooth day-to-day operations.
- Strong Communicator: Excellent interpersonal skills with the ability to collaborate with a variety of stakeholders.
- Skilled Multitasker: Comfortable managing multiple projects with different priorities at the same time.
- Business & Financial Acumen: Some experience with business administration, budget management, and financial tracking.
- Insurance Knowledge (Preferred): Familiarity with insurance policies and claims management in a facilities context.
- Self-Sufficient & Organized: Able to work independently, manage time effectively, and stay on top of tasks.
- Adaptable & Flexible: Thrives in a dynamic environment with shifting priorities and operational demands.
- Tech-Savvy: Proficient in Google Workspace (Docs, Sheets, etc.).
About Your Location
Based at Trimble's campus in Christchurch, New Zealand, enjoy a great team environment where people love our outstanding culture. You will appreciate our excellent employee benefits including a discretionary bonus, family medical and life insurance, and income protection coverage, as well as an active social club, an on-site gym, fitness programs, and more.
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