Current jobs related to Document Management Specialist - Auckland, Auckland - Auckland One Rail

  • Document Manager

    7 days ago

    Auckland, Auckland, New Zealand West Recruitment Pty Ltd Full time

    About your new employer:West Recruitment is proud to be partnering with a leading renewable energy company dedicated to harnessing sustainable power sources to provide clean and efficient energy solutions. With a strong commitment to environmental responsibility, our client specialises in the development and operation of renewable energy projects.About your...

  • Document Control Specialist

    7 days ago

    Auckland, Auckland, New Zealand Traka (Assa Abloy) Full time

    About The RoleWe are seeking a highly skilled Document Control Specialist to join our dynamic team in Auckland, New Zealand. Based on-site, this role is pivotal in providing comprehensive specification solutions and creating door and hardware schedules with quote.This role involves collaborating closely with internal and external stakeholders to grow ASSA...

  • Documentation Management Professional

    5 hours ago

    Auckland, Auckland, New Zealand DigitalRecruiter™ APP Full time

    Job SummaryWe are seeking a skilled Documentation Management Professional to join our team at DigitalRecruiter APP. As a Documentation Management Professional, you will be responsible for creating, maintaining, and improving our documentation practices.Your primary responsibilities will include:Developing, updating, and maintaining SOPs, knowledge articles,...

  • Clinical Documentation Specialist

    5 days ago

    Auckland, Auckland, New Zealand Icon Full time

    Key ResponsibilitiesWrite clear and concise clinical submission documents, including clinical study reports, protocols, and investigator brochures.Contribute to project plans concerning timelines and organization for specific documents.Review and edit documents for consistency, progression, structure, and grammar.

  • Trade Documentation Specialist

    7 days ago

    Auckland, Auckland, New Zealand Oji Fibre Solution Nz Ltd. Full time

    Job SummaryThe Export Administrator will be responsible for managing the daily management of the export process, ensuring timely, accurate, and efficient shipment of goods.Main ResponsibilitiesManage end-to-end freight bookings, meeting export and paperwork timeframes.Coordinate packing programs with packers to ensure timely and accurate despatch of...

  • Legal Document Specialist

    5 days ago

    Auckland, Auckland, New Zealand Fluid Recruitment Limited Full time

    About the RoleFluid Recruitment Limited is seeking a skilled Legal Secretary or Legal Administrator to join our Property team. As a key member of our team, you will provide high-level secretarial support and assist with various administrative tasks.ResponsibilitiesManage client files, including document creation, proofing, and formatting.Assist with diary...

  • Technical Documentation Specialist

    6 days ago

    Auckland, Auckland, New Zealand Redpath Partners Full time

    About the RoleWe are seeking a highly skilled Architectural Technician to join our team at Redpath Partners.As a key member of our team, you will be responsible for translating design concepts into precise technical documentation drawings and ensuring designs comply with relevant building regulations and codes.You will work closely with architects,...

  • Documentation Team Lead

    7 days ago

    Auckland, Auckland, New Zealand Lagom Full time

    Contract duration: 3 months, immediate startOur work environment: Professional, collaborative, and inclusiveWho we are:Lagom is a leading business systems consultancy operating in New Zealand and Australia.We craft business cases, lead change management initiatives, provide ERP solutions, and manage support post-implementation.Our mantra is "Delivery Done...

  • Loan Documentation Coordinator

    20 hours ago

    Auckland, Auckland, New Zealand Lighthouse Financial Full time

    We are looking for a Loan Documentation Coordinator to join our team at Lighthouse Financial.About the JobThe Loan Documentation Coordinator will be responsible for coordinating the documentation process for loan applications, ensuring accuracy, completeness, and compliance with lending policies.Preparing and organizing loan application documentsReviewing...

  • Mortgage Documentation Coordinator

    7 days ago

    Auckland, Auckland, New Zealand Alpha Personnel Recruitment Ltd Full time

    We are seeking an experienced Mortgage Documentation Coordinator to join our team. The ideal candidate will have a strong understanding of property law and lending practices.Key responsibilities include drafting and reviewing mortgage documents, facilitating settlements, managing stakeholder communications, and ensuring compliance with pre and...

  • Document Controller

    5 days ago

    Auckland, Auckland, New Zealand Robert Bird Group Full time

    We are seeking an Office Administrator / Document Controller with excellent interpersonal communication skills.This role requires administrative support to senior managers and other office staff.The ideal candidate will have experience in a similar industry or equivalent.About Our TeamWe are a collaborative and proactive team with a positive attitude.We...

  • Documentation Team Lead Specialist

    6 days ago

    Auckland, Auckland, New Zealand Lagom Full time

    Job Summary: We are seeking a highly organized and detail-oriented professional to lead our documentation team.Lagom is a leading business systems consultancy operating in New Zealand and Australia. Our mantra is 'Delivery Done Right,' and we take pride in doing exactly that.The ideal candidate will work closely with consultants and architects to produce...

  • Information Management Specialist

    1 day ago

    Auckland, Auckland, New Zealand Comspek International Full time

    About the Role:We are looking for an Information Management Specialist to join our team at Comspek International. As an Information Management Specialist, you will be responsible for working on solutions for IM across compliance, regulatory documentation, and engaging with stakeholders to collect detailed business and technical...

  • Clinical Documents Editor

    6 days ago

    Auckland, Auckland, New Zealand Engineeringuk Full time

    Key AccountabilitiesThe Clinical Documents Editor will be responsible for preparing, writing, and editing clinical study reports (CSRs), clinical protocols, investigator brochures (IBs), patient narratives, and other regulatory documents in compliance with internal standards and regulatory guidelines.ResponsibilitiesCollaborate with cross-functional teams to...

  • Documentation Expert

    3 days ago

    Auckland, Auckland, New Zealand Termius Full time

    Our MissionWe're dedicated to boosting productivity and fostering collaboration through innovative solutions.A cross-platform SSH client, our goal is to make Termius the go-to tool for engineers worldwide.We're actively growing and seeking a Technical Writer to join our team to help us achieve this vision.About the PositionWe're looking for a skilled...

  • Platform Operations Engineer

    10 hours ago

    Auckland, Auckland, New Zealand Waste Management Nz Limited Full time

    About the JobThis is a challenging opportunity for a highly skilled Technical Support Specialist to join our team, supporting our fleet operations and ensuring that our platforms meet the highest standards of reliability, scalability, and performance.Key ResponsibilitiesDesign, develop, and optimise platforms to meet business needs.Collaborate with...

  • Warehouse Management System Specialist

    7 days ago

    Auckland, Auckland, New Zealand NZ Safety Blackwoods Full time

    We have a fantastic opportunity for a Warehouse Management System Specialist to join our DC Operations team. As the Warehouse Management System Specialist, you will be responsible for ensuring the smooth operation of our WMS and DC Automation systems.You will:Oversee the accurate documentation of DC processes.Foster a culture of continuous improvement across...

  • Office Management Specialist

    7 hours ago

    Auckland, Auckland, New Zealand New Zealand Skills And Education Group Full time

    **Job Description**We are looking for an experienced Office Management Specialist to join our team as a Programme Coordinator. This is a six-month fixed-term full-time role for maternity leave cover based in our Greenlane office.The successful applicant will have prior work experience in office administration or similar, ideally two years minimum. They will...

  • Platforms Specialist Fleet

    18 hours ago

    Auckland, Auckland, New Zealand Waste Management Nz Limited Full time

    Here at WM New Zealand Ltd we do much more than collect residential or commercial waste.We are New Zealand's leading resource recovery, recycling and waste management provider who are committed to safeguarding our beautiful environment.This is done through sustainable management of our valuable resources.Put simply, sustainability is what we doJob...

  • Cocktail Specialist

    8 hours ago

    Auckland, Auckland, New Zealand Hind Management Full time

    About Our TeamWe are looking for a talented individual to join our dynamic team as a Cocktail Specialist. At Sudima Hotels, we pride ourselves on delivering exceptional customer experiences and providing a welcoming atmosphere for our guests.The ideal candidate will have a strong passion for mixology and be able to work effectively in a fast-paced...

Document Management Specialist

2 weeks ago

Auckland, Auckland, New Zealand Auckland One Rail Full time

Company Overview:

Auckland One Rail is a leading organization in the transportation industry, dedicated to delivering high-quality projects that enhance the lives of Aucklanders.

Job Description:

This Document Management Specialist role is a critical position within our CRL Delivery team, responsible for managing project documentation and ensuring seamless operations.

Key Responsibilities:

  • Manage project documentation, ensuring accessibility and up-to-date records
  • Maintain version control and document archiving
  • Coordinate meetings by setting agendas, booking venues, and preparing materials
  • Manage project team schedules, travel, and accommodations
  • Assist in creating reports, presentations, and correspondence, ensuring professional formatting for distribution
  • Handle inquiries from stakeholders and facilitate communication within project teams
  • Support recruitment activities, including interviews, pre-employment checks, and onboarding
  • Provide general administrative assistance and perform tasks like ordering supplies, managing invoices, and organizing events

About You:

  • You are a professional, results-driven individual who takes pride in maintaining a high standard of work, attitude, and professionalism
  • With strong attention to detail and excellent verbal and written communication skills, you will effectively manage your workload, follow up on actions, and engage with multiple stakeholders
  • You will bring a proactive and resourceful mindset in order to improve performance, efficiencies, and deliverables while upholding expected behaviors and standards
  • We're looking for someone who is adaptable, flexible, and keen to learn in a fast-paced, rapidly changing environment

Minimum Requirements:

  • Previous experience in document management systems administration role
  • Demonstrated capability to develop and implement safety management systems
  • Previous experience in supporting team functions
  • Proven experience in an administrative support role, ideally within a project environment
  • Strong organizational skills with the ability to manage multiple tasks and priorities
  • Excellent communication skills, both written and verbal
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Ability to work independently and as part of a team