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Executive Office Coordinator

2 weeks ago

Auckland, Auckland, New Zealand Tangram Full time

We are looking for a dynamic Executive Office Coordinator to support our Senior Leadership Team at Tangram. This temporary assignment is expected to last 3 months with an ASAP start date.

Description:

This role is ideal for someone who is fanatically organized, a whiz with MS Suite, and loves projects. As the Executive Office Coordinator, you will play a pivotal role in ensuring the smooth day-to-day operations of our Head Office.

You will be responsible for managing reception duties, coordinating meetings, travel bookings, and internal events. Additionally, you will handle correspondence, diary management, staff contact lists, finance tasks, and maintain filing systems.

  • Manage reception duties and general office administration
  • Coordinate meetings, travel bookings, and internal events
  • Handle correspondence, diary management, and staff contact lists
  • Support finance tasks such as invoice processing, purchase orders, and reconciliations
About You:
  • 2+ years of administration experience, ideally in a construction or project-based environment
  • Advanced Microsoft Office skills
  • Strong organizational skills and multitasking abilities
  • Confident, tactful, and solutions-focused
  • High attention to detail and client-first approach