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Secretariat Management Role

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Red Cross Full time

New Zealand Red Cross is committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential.

We encourage all qualified persons who share our values and want to contribute to fostering an inclusive and diverse workplace to apply.

About the Role:

The Manager, Governance will lead the team that manages the secretariat and management support functions for our governing bodies, executive leadership teams, and senior leadership teams.

Main Responsibilities:

  • Manage the secretariat function for National Council and National Board;
  • Coordinate Board and Committee meetings, agenda, minutes, and National Board and National Council papers;
  • Lead and manage a team of Management Support staff, ensuring they meet the needs of the organisation and General Managers while overseeing their performance, training, and development;
  • Oversee and lead the logistics and planning for the annual National Council event, including the official components for the Annual General Meeting;
  • Ensure information and papers are distributed in accordance with New Zealand Red Cross requirements and good governance practices;
  • Manage the secretariat function for the Executive Leadership Team and tier 3 management cohort;
  • Manage logistics and support for Executive Leadership Team meetings and Away Days and Senior Leader Hui;
  • Coordinate and maintain organisational statutes and policies library.

Key Skills and Qualifications:

  • A tertiary qualification or similar;
  • A minimum of 5 years providing support at an executive level or working with executives and/or boards;
  • Experience in developing governance processes and capabilities;
  • Demonstrated project or event management experience;
  • Experience managing people / teams;
  • Experience in membership and/or volunteer-based organisations;
  • Excellent written and verbal communication and strong relationship management skills;
  • High attention to detail, ability to work independently, exercise sound judgment, and maintain confidentiality;
  • Advanced knowledge in IT with excellent skills in the Microsoft suite of applications, particularly MS Teams, SharePoint, Word, Excel, and PowerPoint;
  • Ability to tactfully manage sensitive situations, demonstrate emotional intelligence, and adapt to changing priorities;
  • Enthusiasm for and commitment to the work of New Zealand Red Cross.