Office and Financial Services Manager

2 days ago

Auckland, Auckland, New Zealand Tangram Full time

Company Information

Tangram is a leading Project & Service Electrical contractor that is committed to delivering high-quality electrical services to our clients. We are a dynamic and growing company that values teamwork, innovation, and customer satisfaction.

About the Job

We are seeking an experienced and skilled professional to join our team as a Financial Administrator & Office Manager. As our Financial Administrator & Office Manager, you will be responsible for managing our office operations, handling financial administration, and providing support for various tasks.

Key Responsibilities:

  • Manage our office operations, including visitor reception, phone calls, and mail distribution.
  • Monitor and manage our office supplies, placing orders as necessary.
  • Coordinate catering and events as required.
  • Handle Accounts Payable and Accounts Receivable processes, reconciling statements and chasing payments.
  • Generate accurate customer invoices for projects and services through Simpro.
  • Manage Purchase Orders and Receipts, ensuring accuracy and timely processing.
  • Reconcile our bank accounts daily in Xero.
  • Update our daily Cash Flow Forecasts.
  • Assist with expense management and proper documentation.
  • Process our weekly payroll accurately and in compliance with labor regulations.
  • Assist in onboarding new staff members and maintaining accurate records.
  • Handle leave scheduling and calculations.
  • Manage timesheets, overtime, and final pay calculations.
  • Assist with Social Club deductions.
  • Provide support for SimPro PC & Mobile App usage, assisting new staff with onboarding.
  • Maintain and update our client records in our CRM databases.
  • Oversee our vehicle fleet management.
  • Oversee our Tool and Asset Register.
  • Oversee our Stock Take.
  • Monitor and manage our office email inboxes, ensuring timely action.
  • Communicate office updates and reminders to the team.
  • Act as a customer liaison.
  • Create and schedule jobs.
  • Manage the Service Technicians Schedule/s.
  • Upload Electrical Certificates.

Requirements:

  • Strong organizational skills and attention to detail.
  • Proficiency in Xero, Simpro, and Microsoft Office Suite.
  • Experience with Ipayroll preferred.
  • Excellent communication and interpersonal abilities.
  • Previous experience in office management and financial administration preferred.
  • Knowledge of the electrician industry or similar trades preferred.

Benefits:

  • Competitive salary and benefits package.
  • Opportunity to work in a collaborative and supportive team environment.
  • Chance to contribute to the growth of a leading Project & Service Electrical company.

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