Registry Management Executive

3 days ago


Auckland, Auckland, New Zealand Apex Group Ltd Full time

About This Opportunity

This is an exciting role to service and manage the day-to-day running of the Registry on behalf of our clients.

You will be responsible for conducting comprehensive reviews of investor application forms, facilitating the initiation and closure of investor accounts, and performing daily reconciliations of portfolio bank accounts.

You will also be responsible for accurately processing investor transactions, preparing detailed cashflow forecasting reports, generating and managing cashflow instructions, and executing banking instructions via multiple banking platforms.

Main Responsibilities

  1. Conduct comprehensive reviews of investor application forms to ensure accurate completion and compliance with AML/CFT obligations.
  2. Facilitate the initiation and closure of investor accounts within the Registry, ensuring alignment with internal protocols and regulatory requirements.
  3. Perform daily reconciliations of portfolio bank accounts, identifying and investigating discrepancies to ensure accuracy and consistency.
  4. Accurately process investor transactions, including deposits, redemptions, switches, transfers, and distributions, adhering to established client service standards.
  5. Prepare detailed cashflow forecasting reports for fund managers to support financial planning and investment decisions.
  6. Generate and manage cashflow instructions for fund transfers between various investment portfolios under administration.
  7. Execute banking instructions via multiple banking platforms utilized by Apex, ensuring precision and compliance with operational protocols.
  8. Prepare and file monthly Portfolio Investment Entity (PIE) tax returns, reconciling taxable income with monthly accounting statements.
  9. Assist in the setup and maintenance of client static data to ensure its accuracy and currency.
  10. Support compliance with AML/CFT regulations and assist the Registry Services team in meeting all service delivery standards established for the unit registry division.
  11. Address and resolve client and investor inquiries effectively and professionally.
  12. Perform other Investment Operations administrative tasks as required, contributing to the overall efficiency and effectiveness of the team.

Requirements

To be successful in this role, you will need:

  • At least 3 years of experience in finance within an operation environment.
  • Bachelor degree in a related field.
  • Attention to Detail is crucial in this role.
  • Ability to use initiative.
  • Proven ability to understand and follow a process.
  • Good email and phone manner.
  • Working knowledge of the PIE Tax regime.
  • Working knowledge of Registry.
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