Administrative Contract Coordinator

2 weeks ago


Nelson, Nelson, New Zealand Green by Nature NZ Full time
Job Overview

As a key member of our team, you will play a pivotal role in shaping Nelson's open spaces. We're looking for a proactive, organised, and experienced Contract Administrator who thrives in a dynamic, collaborative environment.

About the Role

We're seeking a highly skilled individual to oversee and maintain our asset management systems, manage subcontractor databases, prioritise tasks, and allocate workloads. You will be responsible for building and maintaining strong relationships with internal teams and external clients, delivering exceptional service and support.

Key Responsibilities

  1. Customer Service: Develop and maintain effective relationships with both internal stakeholders and external clients.
  2. Data Entry: Ensure accuracy and up-to-date information in multiple databases, tracking jobs through to completion.
  3. Asset Management: Oversee and maintain asset management systems, ensuring seamless operations.
  4. Subcontractor Coordination: Manage subcontractor databases, prioritise tasks, and allocate workloads efficiently.
  5. Reporting: Analyse data and create monthly reports for management and clients.
  6. Financial Support: Handle invoicing, purchase orders, and meet reporting deadlines.
  7. Operational Support: Provide high-level administrative support to the Operations Manager, Team Leaders, and wider team.


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