Conference Coordinator

7 days ago

Auckland, Auckland, New Zealand Voco Full time

Add expected salary to your profile for insightsAbout Pro-invest GroupPro-invest Group is a global asset management and investment firm specializing in real estate, with an impressive track record of both delivering new-build hotels and repositioning existing hotels across Australia and New Zealand.
As a leading hotel developer, we are a trusted partner to some of the world's most recognized hotel brands, including Holiday Inn Express, voco, Sebel, Hotel Indigo, and Kimpton Hotels and Restaurants.Position OverviewWe are looking for a motivated and highly organized Conference & Events Coordinator to join our team
In this role, you will be responsible for the planning and logistics of all confirmed events across the voco and Holiday Inn Express Auckland Hotel.
You will coordinate catering requirements, create banquet event orders, and liaise with hotel teams to ensure a smooth experience for our clients.
You will also oversee the end-to-end management of non-residential meeting opportunities across PIH Holiday Inn Express branded hotels.
Reporting to the Operations Excellence Manager, you will work closely with the Groups & Meetings team to ensure revenue targets and profitability goals are met.Key ResponsibilitiesCoordinate and manage client events, ensuring all aspects of the event are smoothly executed.Assist in achieving revenue targets and ensure high-quality service delivery.Prepare proposals, contracts, event orders, and other relevant paperwork.Handle client correspondence to ensure seamless event coordination.Maintain high standards in presentation, accuracy, and attention to detail in all administrative tasks.Proactively control costs while ensuring quality standards are maintained.Use hotel systems such as Delphi to record all activities and manage client data.Manage invoicing, including deposits and payments, in conjunction with the Accounts Receivable team.Attend to guest inquiries and follow up on proposals to achieve maximum revenue.Guest & Client ExperienceEnsure guests' needs are met, offering personalized and attentive service.Coordinate site inspections and follow-ups, ensuring high levels of client satisfaction.Provide event quotations and negotiate to achieve the best revenue and guest experience.People & CultureWork closely with the People & Culture team to maintain a positive work environment.Participate in training and development to enhance skills and grow within the company.Adhere to workplace standards for presentation, grooming, and punctuality.Performance Support & Responsible BusinessMaintain compliance with security, safety, and legal standards.Actively report hazards and risks, ensuring a safe work environment.Promote the hotel and brand in the local community and encourage team member involvement in outreach efforts.Experience, Knowledge, and SkillsMinimum 1-year experience in event sales or operations with a proven track record of success.Strong client relationship-building skills and a proactive approach to sales.Excellent verbal and written communication skills.Flexibility to adapt to changing work conditions.Ability to work independently and manage multiple tasks simultaneously.Proficiency in Microsoft Office.Australian Residency required.Why Join Us?Pro-invest Group offers a dynamic and collaborative work environment where you can grow your career in the hospitality industry.
If you're passionate about events and delivering exceptional client experiences, this is the perfect opportunity for youApply today to become part of a global leader in hotel development and operations
#J-18808-Ljbffr

  • Conference Coordinator

    3 days ago

    Auckland, Auckland, New Zealand Primeproperty Group Full time

    About UsWaipuna Hotel (part of the Prime Property Group) has been operating for 50 years and just keeps getting better.We value and look after our team so that they will do the same for our customers (and it shows in our guest feedback and repeat customers).Bring your can-do attitude, work hard, have fun and help us to deliver exceptional manaakitanga to our...

  • Conference and Events Coordinator

    3 days ago

    Auckland, Auckland, New Zealand Primeproperty Group Full time

    Delivering Exceptional ExperiencesAt Prime Property Group, we are passionate about delivering exceptional experiences to our guests. As a Conference Co-ordinator, you will play a key role in bringing our vision to life by managing events from start to finish.The OpportunityThis is an exciting opportunity to join our dynamic team at Waipuna Hotel & Conference...

  • Conference and Events Manager

    7 days ago

    Auckland, Auckland, New Zealand Voco Full time

    Job DescriptionThis is an exciting opportunity for a Conference & Events Coordinator to join our dynamic team at voco. As a key member of our Groups & Meetings team, you will be responsible for the planning and execution of events across our hotels. Your primary focus will be on providing exceptional customer service and ensuring that all events run smoothly...

  • Sales and Operations Coordinator

    7 days ago

    Auckland, Auckland, New Zealand Voco Full time

    Key ResponsibilitiesThe successful candidate will be responsible for:Coordinating and managing client events, ensuring all aspects of the event are smoothly executedAssisting in achieving revenue targets and ensuring high-quality service deliveryPreparing proposals, contracts, event orders, and other relevant paperworkHandling client correspondence to ensure...

  • Event Coordinator

    2 days ago

    Auckland, Auckland, New Zealand Auckland Council Full time

    About the RoleWe are seeking a highly skilled Event Planner to join our team at Auckland Conventions Venues & Events. The successful candidate will be responsible for planning and coordinating the delivery of events programmed and presented by Auckland Live.The ideal candidate will have a minimum of three to five years' experience in event...

  • Care and Protection Coordinator

    33 minutes ago

    Auckland, Auckland, New Zealand New Zealand Government Full time

    Care and Protection CoordinatorWe are seeking a highly skilled Care and Protection Coordinator to join our team in Takapuna. As a key member of our team, you will be responsible for managing care and protection Family Group Conferences (FGCs) within the spirit of Pūao-te-Ata-tū and its operational intent - the Children, Young Persons and Their Families Act...

  • Youth Services Coordinator

    34 minutes ago

    Auckland, Auckland, New Zealand New Zealand Government Full time

    Youth Services CoordinatorThis role involves working collaboratively with whānau, hapu, iwi, and family groups to ensure their needs are met and that they receive the support they require.You will be responsible for:Facilitating conferences to decide and develop a pathway in relation to care and protectionReviewing decisions and recommendations of the FGC...

  • Education Coordinator Specialist

    2 days ago

    Auckland, Auckland, New Zealand Cooper University Health Care Full time

    About Cooper University Health CareWe are a leading healthcare provider committed to delivering exceptional patient care.Our team of dedicated professionals works together to ensure the best possible outcomes for our patients.We offer a comprehensive benefits package and opportunities for professional growth and development.Job Description:We are seeking an...

  • CME Activity Coordinator

    4 days ago

    Auckland, Auckland, New Zealand Cooper University Health Care Full time

    Cooper University Health Care OverviewAt Cooper University Health Care, we prioritize providing exceptional healthcare services. Our team is dedicated to staying at the forefront of medical innovation, ensuring our patients receive the best possible care.Why Work with Us?We offer a dynamic work environment, competitive compensation, and comprehensive...

  • International Event Coordinator

    4 days ago

    Auckland, Auckland, New Zealand C & I Travel Specialists Full time

    Our StoryC & I Travel Specialists is a boutique event company with a tight-knit team passionate about creating unforgettable conference and incentive experiences. We're expanding our team and seeking an experienced travel consultant to join us.Job SummaryWe're looking for a highly skilled Group Travel Specialist to create and execute exceptional travel...

  • Executive Office Coordinator

    7 days ago

    Auckland, Auckland, New Zealand Pole To Win Full time

    About Pole To WinPole To Win is a renowned provider of gaming services, committed to delivering exceptional results and exceeding client expectations.Job Summary:We are seeking an Executive Office Coordinator to join our team in Auckland, New Zealand. As an Executive Office Coordinator, you will provide administrative support to our Chief Executive Officer,...

  • Education Coordinator

    4 days ago

    Auckland, Auckland, New Zealand Cooper University Health Care Full time

    About UsAtCooper University Health Care, our commitment to providing extraordinary health care begins with our team.Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols.We have a commitment to our employees to provide competitive...

  • Medical Education Coordinator

    2 days ago

    Auckland, Auckland, New Zealand Cooper University Health Care Full time

    About Cooper University Health CareWe strive to deliver exceptional healthcare services to our patients. At Cooper University Health Care, we value our employees and offer competitive compensation packages.Job SummaryServe as the primary point of contact for all CME activities.Support the Administrative Director in managing internal CME activities and...

  • Administrative Coordinator

    7 days ago

    Auckland, Auckland, New Zealand Coca-Cola Amatil Full time

    Career Opportunities: We are seeking a skilled Administrative Coordinator to join our Upper North Island team. The ideal candidate will have strong organizational and communication skills, with the ability to manage multiple tasks and priorities.We are looking for someone who is highly detail-oriented, with excellent time management skills and the ability to...

  • Conventions Planner

    2 days ago

    Auckland, Auckland, New Zealand Auckland Council Full time

    About the JobWe are seeking an experienced Event Planner to join our team at Auckland Conventions Venues & Events. The successful candidate will be responsible for planning and coordinating the delivery of events programmed and presented by Auckland Live.The ideal candidate will have a minimum of three to five years' experience in event...

  • Business Operations Coordinator

    7 days ago

    Auckland, Auckland, New Zealand Dx Mail Full time

    Our TeamWe are a dynamic team that values integrity, respect, and innovation. Our team members are self-motivated, results-driven, and work collaboratively to achieve our goals.Your RoleThis Business Support Administrator role plays a key part in supporting senior management and ensuring smooth administrative operations. Key responsibilities...

  • Academic Program Coordinator

    2 days ago

    Auckland, Auckland, New Zealand Cooper University Health Care Full time

    About UsAt Cooper University Health Care, our commitment to delivering exceptional healthcare starts with our team.Our skilled professionals continuously explore clinical innovations and provide access to cutting-edge facilities, equipment, technologies, and research protocols.We value our employees by offering competitive rates and compensation programs.The...

  • Catering Operations Coordinator

    6 days ago

    Auckland, Auckland, New Zealand Auckland Council Full time

    Job DescriptionThis is an exciting opportunity to join our team as a Meetings and Conferences Manager. The ideal candidate will have a strong background in catering and event management, with excellent communication and interpersonal skills.Main ResponsibilitiesPlan and execute all catering requirements for events allocated by the Assistant Catering...

  • Education Manager

    4 days ago

    Auckland, Auckland, New Zealand Cooper University Health Care Full time

    About Cooper University Health CareOur Commitment to ExcellenceWe strive to provide extraordinary health care by continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies, and research protocols.We offer a comprehensive benefits program, including health, dental, vision, life, disability, and...

  • Healthy Homes Project Coordinator

    7 days ago

    Auckland, Auckland, New Zealand Habitat For Humanity Central North Island Full time

    Add expected salary to your profile for insightsHabitat for Humanity (Northern Region - Auckland and Northland) is the largest of Habitat for Humanity International's Affiliates operating in New Zealand.Habitat delivers a range of housing related services that include the development of new supply affordable housing, management of leased housing, home repair...