Customs - Executive Assistant

5 days ago

Auckland, New Zealand New Zealand Government Full time

Customs - Executive Assistant at New Zealand Customs Service, AucklandAre you a multi-tasking superstar looking for your next EA challenge? Are organising and prioritising two of your key strengths?
We are looking for a proactive and high-performing individual to support one of our Group Managers as an Executive Assistant.
The New Zealand Customs Service | Te Mana Arai o Aotearoa protects and promotes New Zealand through world-class border management. Customs' main priorities are protecting New Zealand's borders and revenue while helping the legitimate movement of people, goods, and craft across the border.
This is a great opportunity for an individual with an interest in working in a challenging and diverse environment. Supporting our Group Manager, you will play a critical role in ensuring the smooth operation of our Border Operations group. From managing complex calendars and coordinating travel arrangements to providing administrative support, preparing important documents, and liaising with key stakeholders, no two days will be the same in this fast-paced and exciting role. You will also have the opportunity to take responsibility for a small range of internal projects involving both cross-Customs work as well as inter-agency activity.
The indicative salary range for this role is between $75,000 to $85,000 per annum.
About you | Ko wai koe To be successful in this role, you will need to demonstrate your ability to multitask, develop trusted relationships internally and externally, and have your finger on the pulse of all things Border Operations. You will have excellent attention to detail and a forward-thinking approach to planning, ensuring that you are one step ahead of the game.
We're looking for someone who is:
Driven and agile in the way you go about your workAble to work collaboratively with the Group Manager and stakeholders within Border Operations and across other work groupsExperienced in providing high-level administrative support to senior managers, including diary, travel management, and function organisationAble to manage competing demands with a level of easeAble to act with a high degree of integrity, with proven ability to provide confidential and discreet administrative supportCalm under pressure and able to produce high-quality workSkilled at both written and verbal communicationUnderstands financial systems and budgets wellHighly proficient with Microsoft Office applicationsWilling to actively participate and coordinate team activitiesProactive and uses their initiativeAble to achieve a Confidential security clearance (please refer to Requirements to Apply)If you thrive in a busy and lively environment, love taking on new challenges, and have a passion for supporting senior leadership, this could be the role for you
To work for the New Zealand Customs Service, you must be able to meet the following requirements:
Be a New Zealand Citizen or New Zealand Permanent ResidentResiding in New Zealand at the time of applicationSuccessful applicants are also required to pass a drug test and have a clear Police record.For this role, you need to be able to obtain and retain Confidential security clearance. You will need to meet the following requirements:
(*) As a New Zealand Citizen or New Zealand Permanent Resident, you need to have resided continuously in New Zealand for the last 5 years and reside in NZ at the time of application; OR
New Zealand Citizen or New Zealand Permanent Resident who has resided in New Zealand for the last 5 years and resides in NZ at the time of application but may have been absent from New Zealand for periods of six or more months within the past five years, preferably in one or more of the following countries: either Australia, Canada, UK, or the USA. You will be required to provide overseas police certificates for these periods spent outside of New Zealand.
We aim to create a great place to work, where our people have a sense of belonging and the capability and desire to meet our future challenges. We are an organisation that is clear about our mission, and this is underpinned by Te Pou Tokomanawa (the Foundations) and our Whanonga Pono (Values). Our work really matters to the safety and success of New Zealand.
We care about well-being, personal growth, and job satisfaction, which is supported through:
A dynamic work environment where no two days will be the sameInvestment in your professional growth through training and development programmes20 days annual leave plus 3 days additional paid leave between Christmas and New YearDiscounted Health insurance through Southern CrossFree annual flu vaccinationsFlexible working arrangementsHow to apply | Me pehea te whakauru Please apply online. You will need to submit a CV, and you'll also be asked to answer some competency-based questions as part of your application. Please set aside some time to do this.
For any further information about this role, please contact ******
Applications close Tuesday, 12 November 2024 at 5pm. New Zealand Customs Service | Te Mana Arai o Aotearoa is a member of Diversity Works New Zealand and is committed to developing a diverse workforce and an inclusive workplace. We provide equal employment opportunities and welcome applications from everyone who can meet the requirements of the role.

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