Commercial Property Management Administrator

3 days ago

Auckland, New Zealand Bruntwork Full time

BruntWork | Part time: less than 35 paid hours per week
Commercial Property Management AdministratorWork Timezone - Must be a City eg London Auckland, NZWork Schedule Flexible anytimeJob Type Part time: less than 35 paid hours per weekDate Opened 12/27/2024Remote JobIndustry OtherJob DescriptionThis is a remote position.
Schedule:

Flexible hours, minimum 20 hours per week
Client Timezone: New Zealand Standard Time (NZST)

Client Overview
Join a dynamic commercial property management firm in Auckland, New Zealand, that's revolutionizing its operations
This forward-thinking company oversees a diverse portfolio of commercial properties and is currently embarking on an exciting journey to streamline its processes and enhance efficiency.
As they transition to a cutting-edge property management system, they're seeking a detail-oriented professional to play a crucial role in this transformative phase.

Job Description
Embark on an exciting opportunity to make a significant impact in the commercial property management sector
As a Commercial Property Management Administrator, you'll be at the forefront of a major system transition project, working directly with the portfolio manager to revolutionize how property data is managed and utilized.
This role offers a unique blend of data management, compliance oversight, and property auditing, providing you with a comprehensive view of commercial property operations.
You'll have the chance to apply your organizational skills and attention to detail in a fast-paced, evolving environment, contributing directly to the optimization of a substantial property portfolio.
This position is ideal for someone who thrives on creating order from complexity and wants to be part of a business's growth and improvement journey.

Responsibilities
Spearhead the migration of critical client and property data from the existing system to a new, state-of-the-art management platform
Conduct a thorough audit of the entire property portfolio, ensuring all information is current, accurate, and compliant with industry standards
Review and update compliance status for each property, safeguarding the portfolio against potential regulatory issues
Verify and refresh contact details for all properties and associated parties, enhancing communication efficiency
Meticulously examine and organize internal property documents, creating a streamlined and easily accessible information system
Develop and implement a comprehensive checklist to ensure no aspect of property management is overlooked during the review process
Maintain pristine records within the new property management system, setting the standard for data integrity
Collaborate with the portfolio manager on various administrative tasks, contributing to the overall efficiency of commercial property management operations
Requirements
Proven experience in commercial property management or a closely related field, with a keen eye for detail and data accuracy
Demonstrated proficiency in data entry and database management, with the ability to handle large volumes of information efficiently
Strong organizational skills and the capacity to juggle multiple tasks while maintaining high standards of quality
Familiarity with property management software systems and the ability to quickly adapt to new technological platforms
Basic understanding of property compliance requirements and the ability to recognize potential issues
Advanced computer skills, particularly in Microsoft Office suite, with the aptitude to learn new software quickly
Self-motivated with the ability to work independently and follow detailed instructions with minimal supervision
Excellent written and verbal communication skills, crucial for clear documentation and effective team collaboration
Flexibility to work remotely and manage time effectively, with the potential for occasional overtime as project needs dictate
Enthusiasm for continuous learning and adapting to new processes in a rapidly evolving business environment

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