Team Assistant

4 weeks ago

Wellington, New Zealand New Zealalnd Government Full time

Parental Cover opportunity to learn from and support three key teams within the Treasury. This is a six month fixed term and the role could be for you, if you want to: Learn more and grow your knowledge and skillsets within Treasury,Support our executive, private secretary and communications teams.Add value and think outside the administrative assistant box,Look for new ways to lend support and make improvements,Feel hugely valued for your great attention to detail.At the heart of the Treasury, our three teams support the Treasury Secretary and Executive, our private secretaries in the Minister of Finance's office, and our Communications and Engagement teams. Together we play a key role in supporting senior leaders to deliver on the Treasury's priorities for lifting living standards. This is a Full Time Fixed Term role covering parental leave for 6 months and will report through to the Head of Communications and Engagement.
As Team Assistant (TA), you will provide exemplary administration, secretarial and coordination support to our leaders and their teams to keep them running at full speed. Should you be successful, your responsibilities will include:
Email, inbox and diary management,Coordinating meetings and liaising with internal and external stakeholders,Maintaining and updating reports, including document editing, formatting and printing,Developing and drafting a range of correspondence,Creating reports from databases,Taking minutes and following through on actions,Resource, finance (including invoice/payment), HR and travel administration,Leading and assisting event management as required, including logistics and programme scheduling.You are a talented administrator who is ahead of the curve when it comes to modern processes and practices. You'll bring initiative and the ability to work at pace and prioritise effectively to support your managers across a variety of work. You'll be a team player who enjoys working collaboratively as you will be called upon to assist with the wider business support network.
To be successful in this role, you will bring with you:
Demonstrated previous administrative experience,A highly organised and efficient approach with an eye for detail,A pro-active, can-do attitude and a desire to stretch your administrative capabilities,The ability to multi-task, re-prioritise and react to issues that arise during the day whilst keeping calm and professional,A strong customer focus, excellent communication/interpersonal skills and a passion for building great relationships,Excellent IT skills and proficiency with Microsoft Office Suite and a range of web tools,A sense of fun - the teams are highly social and value personal interaction.All applications must be made online. Applications close Wednesday 22 January 2025 at 11.55pm. Interviews will be held in the week of 27 January 2025. Kia Pono (Making a Difference), Kia Whakamana (Enhancing Mana), Kia Hono (Achieving Together)

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