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New Zealand: Sai Admin Assistant For Church Schools

1 week ago


Auckland, Auckland, New Zealand The Church Of Jesus Christ Of Latter-Day Saints Full time

Job DescriptionThe Seminaries and Institutes (SAI) department is seeking to appoint an Administrative Assistant based at Pacific Area Office.
This is a permanent full-time position reporting to the Director of Church Schools (CS).The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leaders and/or one or more functional teams or work groups.
This role works under general supervision and handles moderately complex issues and problems that require solid administrative support working knowledge.ResponsibilitiesAssist Director with communication, planning tasks & support projects, conferences, programs, or processes.Compile data from various sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using diverse software and platforms.Take meeting minutes and manage meeting documentation.Use computer applications and software to schedule meetings, appointments, and maintain calendars.Make travel arrangements.Maintain a current Area office and CS calendar.
Update all Area Office events and CS events & terms regularly.Assist with p-card reconciliation and other basic budget activities.Prepare accurate school reports and submit them in a timely manner.Facilitate the proper ordering of S&I materials.Answer moderately complex telephone and email requests.Ensure that S&I area office technology (computers, printers/copiers) are working appropriately, and adequate supplies are on hand to keep them functioning.Participate in training Administrative Assistants and mentor lower-level employees.QualificationsHigh School Diploma or equivalent and 2 years of administrative or related experience.Solid administrative support working knowledge.Communicate professionally in writing and verbally.Utilize Microsoft Office and other software at an intermediate level.Schedule appointments, create and analyze spreadsheets, prepare presentations, take notes and minutes, and update documents.Operate and maintain standard office equipment.High organizational skills and attention to detail.Note: Only candidates with legal work eligibility to hold employment in New Zealand should apply.
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