Body Corporate Facilities Coordinator
3 weeks ago
YOUR PROPERTY MATTERS LTD POSITION DESCRIPTION ROLE OF BUSINESS: Your Property Matters Ltd (YPM) provides a comprehensive range of administration, accounting and contracts management services to unit-titled buildings, most particularly residential, along with commercial and mixed use bodies corporate.
THIS ROLE: The Body Corporate Facilities Coordinator (BCFC), in tandem with a Body Corporate Manager, is responsible in a defined portfolio of specific buildings for the delivery of the facilities management element of YPM's client contracts.
Specifically, the BCFC is responsible for: Managing the clients service contracts Managing the scheduling of the clients facilities obligations, both remedial and statutory Responding to ad-hoc clients facilities requirements, including 24/7 after-hours emergency response when necessary.
Generating Facilities reports for clients committee and annual general meetings Health & Safety Liaising closely with the YPM Body Corporate Manager Budgeting advice Working within the requirements of the Unit Titles Act 2010.
Other body corporate contracts and administration functions as defined by the Managing Director The BCFC is part of a small team consisting of a Managing Director, three Body Corporate Managers, two other Facilities Coordinators, two Accounting Managers, two Accounts Officers, and two Administration Managers.
ROLE REPORTS TO: Managing Director SALARY RANGE: $65,000 to $75,000 INTERPERSONAL CONTACTS: Internal: Managing Director, Accounting Managers, Body Corporate Managers, Administration Managers, Accounts Officers External: Contract & services suppliers, Regulatory organisations, Body Corporate owners, their tenants and property managers KEY RESPONSIBILITIES AND OUTCOMES TO BE ACHIEVED BY THE POSITION OF FACILITIES MANAGER As company representative: Maintaining a portfolio of buildings to a high standard Building strong and effective relationships with service providers Ensuring contractors and buildings comply with the Health & Safety at Work Act 2015 Providing clear and accurate advice to the Body Corporate Manager on the maintenance responsibilities of the body corporate versus the owners Responsibility for body corporate common area service delivery in all relevant areas, including but not restricted to: Compliance management Lifts Fire system & evacuation schedules HVAC Health & Safety Security systems Cleaning, internal and external General common area maintenance Gardening Pest Management This responsibility includes: Negotiating service delivery contracts (in consultation with relevant Body Corporate Manager and Managing Director) Service company liaison Negotiating and scheduling common area work Monitoring and reporting on said work Responding to after-hours emergency calls General property administration: Preparation of contracts management reports as required Logging work orders for remedial work Establishing, monitoring and operating security access systems Advising accounting staff (and where necessary Body Corporate Management Committees) regarding invoices to be raised for work completed Streamlining the processes involved in delivery, directly or indirectly Attendance at Body Corporate meetings when required Insurance: Administering insurance claims Health & Safety: Compliance with YPM H&S directives Identification and remedying of H&S issues before they escalate Attaining appropriate Accreditation (e.g.
Site Safe) Ensuring contractor compliance with H&S requirements Any other body corporate and/or office administration functions as required by the Managing Director.
PERSON SPECIFICATION The following skills and background would be an advantage: Previous experience in a similar role involved in managing building service contracts and services including budgetary management Knowledge of and experience in building compliance and regulatory issues in high-rise buildings Knowledge of and ability to work within the requirements of Unit Titles Act 2010 and 2011 Regulations Knowledge of and ability to apply requirements of the Health & Safety at Work Act 2015 Relevant H&S training and accreditation MS Office proficiency in Word and Excel Report writing and presentation skills Ability to handle a complex and demanding workload #J-18808-Ljbffr
-
Body Corporate Facilities Coordinator
4 weeks ago
Wellington, New Zealand Ypm Ltd Full timeYOUR PROPERTY MATTERS LTD POSITION DESCRIPTIONROLE OF BUSINESS: Your Property Matters Ltd (YPM) provides a comprehensive range of administration, accounting and contracts management services to unit-titled buildings, most particularly residential, along with commercial and mixed use bodies corporate.THIS ROLE: The Body Corporate Facilities Coordinator...
-
Body Corporate Manager
3 weeks ago
Wellington, New Zealand Adecco Full timeSalary: NZD85000 - NZD110000 per annum Join a leading National Property Management organization. Renowned for delivering top-tier property management services, our client portfolio spans National and Local Government entities, commercial organizations, private owners, and body corporates. Experience growth firsthand as part of our dynamic team in Wellington....
-
Body Corporate Manager
4 weeks ago
Wellington, New Zealand Adecco Full timeSalary: NZD85000 - NZD110000 per annumJoin a leading National Property Management organization. Renowned for delivering top-tier property management services, our client portfolio spans National and Local Government entities, commercial organizations, private owners, and body corporates.Experience growth firsthand as part of our dynamic team in...
-
Body Corporate Manager
2 days ago
Wellington, New Zealand Adecco Full timeSalary: NZD85000 - NZD110000 per annumJoin a leading National Property Management organization. Renowned for delivering top-tier property management services, our client portfolio spans National and Local Government entities, commercial organizations, private owners, and body corporates.Experience growth firsthand as part of our dynamic team in...
-
Body Corporate Facilities Coordinator
5 months ago
Wellington City, New Zealand Alpha Personnel Recruitment Ltd Full timeOur client is a private sector company that administer unit-titled buildings. This role is responsible for coordinating the facilities services team and responding to inquiries and faults that come through. This is an exciting role where no two days are the same. **You will need to show that you have**: - Reporting and invoicing skills - Efficient...
-
Body Corporate Manager
4 weeks ago
Wellington, New Zealand Alpha Recruitment Full timeAlpha Recruitment is currently seeking an experienced Body Corporate Manager for an exciting permanent position located in the Wellington CBD.You will be working in a fast-paced environment where no two days are the same.Your responsibilities will include attending Unit Title meetings, providing body corporate advice to stakeholders, and taking minutes.You...
-
Body Corporate Manager
3 weeks ago
Wellington, New Zealand Alpha Recruitment Full timeAlpha Recruitment is currently seeking an experienced Body Corporate Manager for an exciting permanent position located in the Wellington CBD.You will be working in a fast-paced environment where no two days are the same.Your responsibilities will include attending Unit Title meetings, providing body corporate advice to stakeholders, and taking minutes.You...
-
Body Corporate Manager
4 weeks ago
Wellington, New Zealand Strata Title Administration Full timeStrata Title Administration is a successful national business with more than 25 years' experience providing Body Corporate Management services to our clients; unit owners, committees and chairpersons. Our teams are leading in this field, and we believe it's our people, our tools and our ability to tailor how we work with our clients that sets us apart. We...
-
Body Corporate Manager
3 weeks ago
Wellington, New Zealand Strata Title Administration Full timeStrata Title Administration is a successful national business with more than 25 years' experience providing Body Corporate Management services to our clients; unit owners, committees and chairpersons.Our teams are leading in this field, and we believe it's our people, our tools and our ability to tailor how we work with our clients that sets us apart.We...
-
Body Corporate Manager
2 days ago
Wellington, New Zealand Strata Title Administration Full timeStrata Title Administration is a successful national business with more than 25 years' experience providing Body Corporate Management services to our clients; unit owners, committees and chairpersons. Our teams are leading in this field, and we believe it's our people, our tools and our ability to tailor how we work with our clients that sets us apart. We...
-
Body Corporate Manager
2 weeks ago
Wellington, New Zealand Strata Title Administration Full timeStrata Title Administration is a successful national business with more than 25 years' experience providing Body Corporate Management services to our clients; unit owners, committees and chairpersons. Our teams are leading in this field, and we believe it's our people, our tools and our ability to tailor how we work with our clients that sets us apart. We...
-
Body Corporate Manager
2 days ago
Wellington, New Zealand Strata Title Administration Full timeStrata Title Administration is a successful national business with more than 25 years' experience providing Body Corporate Management services to our clients; unit owners, committees and chairpersons. Our teams are leading in this field, and we believe it's our people, our tools and our ability to tailor how we work with our clients that sets us apart. We...
-
Body Corporate Manager
22 hours ago
Wellington, New Zealand Strata Title Administration Full timeStrata Title Administration is a successful national business with more than 25 years' experience providing Body Corporate Management services to our clients; unit owners, committees and chairpersons. Our teams are leading in this field, and we believe it's our people, our tools and our ability to tailor how we work with our clients that sets us apart. We...
-
Body Corporate Manager
2 days ago
Wellington, New Zealand Strata Title Administration Full timeStrata Title Administration is a successful national business with more than 25 years' experience providing Body Corporate Management services to our clients; unit owners, committees and chairpersons. Our teams are leading in this field, and we believe it's our people, our tools and our ability to tailor how we work with our clients that sets us apart. We...
-
Facilities Coordinator
5 months ago
Wellington City, New Zealand Canon Full timeAs a market leader in Business Process Optimisation and IT services for over 20 years, Canon Business Services ANZ helps organisations optimise, automate, and transform their operations, setting them up for greater growth. We work collaboratively with customers to get the results they want, delivering bespoke solutions designed to meet and exceed their...
-
Facilities Coordinator
5 months ago
Wellington City, New Zealand JLL Full timeJLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world. At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...
-
Property & Facilities Coordinator | Wellington
2 weeks ago
Wellington, New Zealand Colliers Full timeProperty & Facilities Coordinator | WellingtonPart-timeEmployment Category: Permanent Part TimeColliers is a leading diversified professional service and investment management company. With operations in 67 countries, our 18,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients.At Colliers, we do...
-
Wellington, New Zealand Colliers Full timeProperty & Facilities Coordinator | WellingtonPart-timeEmployment Category: Permanent Part TimeColliers is a leading diversified professional service and investment management company. With operations in 67 countries, our 18,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients.At Colliers, we do...
-
Wellington, New Zealand Colliers Full timeProperty & Facilities Coordinator | Wellington Part-time Employment Category: Permanent Part Time Colliers is a leading diversified professional service and investment management company. With operations in 67 countries, our 18,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients. At Colliers, we...
-
Wellington, New Zealand Colliers Full timeProperty & Facilities Coordinator | Wellington Part-timeEmployment Category: Permanent Part TimeColliers is a leading diversified professional service and investment management company. With operations in 67 countries, our 18,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients.At Colliers, we do...
