Administration Officer | Waikato Region | Fixed-Term/Secondment Opportunity

4 days ago

Waikato, New Zealand Ministry Of Social Development Full time

About us   The Ministry of Social Development is a people-centred organisation.
We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.
We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whanau and communities.
As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Maori, whanau, hapu, Iwi and communities to realise their own potential and aspirations.
Our people are as diverse as the communities we serve.
We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.
Administration Officer | Waikato Region | Fixed-Term/Secondment Opportunity •    Fixed-Term/Secondment ending in June 2025   •    Based initially at Waikato Regional Office •    Salary range: BO3 $60,707.00 - $72,990.00    We have an opportunity for a dedicated and organised individual for an administration role based in the Waikato Region.
This role will be based initially at the Waikato Regional Office and will transition to one of the four metro sites (Hamilton East, Dinsdale, Kirikiriroa, Five Cross).
Further information about this relocation will be provided during the interview process.
•    We help New Zealanders to be safe, strong and, independent.
•    We help New Zealanders get the support they require •    We support New Zealanders to be resilient and live in inclusive and supportive communities •    We help New Zealanders participate positively in society and reach their potential   What you'll be doing | He aha tau e mahi ana    This busy and varied role will see you managing the oversite of the booking and use of our meeting rooms, maintaining office and stationery supplies, arranging equipment servicing and building repairs, taking responsibility for meeting bookings and minutes taking.
You will also be responsible for other administration duties required to ensure the smooth running of the centre, including working with Security to ensure that all visitors and contractors to the sites are inducted correctly, maintaining health and safety standards is a big focus of the role.
This will include fleet management (car repairs and WOF) and pick up of catering and transportation.
What you'll need to succeed | Ko nga mea ka hiahiatia e koe kia angitu    You are a positive and organised team player who's also proactive and flexible to cope with regular interruptions and juggle and reassess priorities while maintaining a smile and a sense humour
You're also self-managing, easy-going and remain calm under pressure.
No task is too big or too small for you, you take everything in your stride and get things done effectively and efficiently.
•    Intermediate to Advanced skills in Microsoft Office, particularly Word, Outlook, PowerPoint and Excel •    Proficient in quickly and accurately learning new computer software.
•    Excellent attention to detail and experience supporting a team in an administrative capacity •    Well-developed interpersonal and communication skills, verbally and in writing •    Minimum Restricted NZ Driver Licence and ability to drive Ministry vehicles as required Position Description http://www.msd.govt.nz/hr/documents/position-descriptions/dce-service-delivery/client-service-support/administration-officer.docx Salary range: $60,707.00 - $72,990.00 The starting salary per annum in line with knowledge, skills and relevant work experience.
How to apply   To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
In your cover letter please answer the following question:   1:     Give us an example of when you have done well at completing tasks within a set timeframe, despite having significant clashes in your work priorities.
(Maximum 1500 characters)     Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
All applications must be made online.
If this is not possible or if you have any queries, please contact ******   Internal MSD Employees – please apply through your myHR portal at work.
This will ensure that your myHR employee profile is visible as internal candidate.
Closing date: Monday 13 January 2025   •    Candidates must hold NZ Citizenship or a Permanent Resident visa at time of application.
•    It is important that applicants have the support from their nominal / current MSD direct manager for secondment opportunities.
Joining us Joining MSD means being part of a whanau that celebrates the diversity each individual represents.
We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment.
We work together to make a difference for communities while doing the right thing with integrity.
We are a Treaty partner committed to strengthening relationships with Maori, Hapu, Iwi and communities to realise their own potential and aspirations.
If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time.

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