Office Manager

2 weeks ago

Dunedin, New Zealand Aes Full time

**Job Title: Office Manager** **Company: AES** **Location: Dunedin, Otago, NZ** **Job Type: Part-Time** **Seniority: Associate Level** **Years of Experience: 3+** **Job Description:** As the Office Manager at AES, you will play a crucial role in overseeing day-to-day office operations and ensuring a productive working environment.
We are looking for a driven and hardworking individual who is not only detail-oriented but also possesses the creativity to enhance our office workflows.
This is a part-time position requiring 3+ years of experience in office management or administrative roles.
**Key Responsibilities:** 1.
**Office Administration:** - Oversee daily office operations, ensuring the office runs smoothly and efficiently.
- Manage office supplies, including ordering, stocking, and inventory control.
- Develop and implement office policies and procedures to improve operational efficiency.
- Act as the point of contact for all office-related inquiries and coordinate with vendors and service providers.
2.
**Financial Management:** - Assist with budgeting processes including tracking expenses and managing office financial records.
- Process invoices and ensure timely payments are made.
- Maintain accurate financial documentation and report on office expenditures.
3.
**Human Resources Support:** - Assist with onboarding and training of new employees.
- Maintain employee records and ensure compliance with HR policies and regulations.
- Help coordinate employee wellness and benefits programs, including paid sick leave and disability insurance.
4.
**Event Coordination:** - Plan and organize company events and team-building activities to promote workplace culture.
- Coordinate logistics for meetings, including scheduling, room preparation, and catering.
5.
**Record Keeping and Documentation:** - Maintain filing systems, both digital and physical, ensuring all documents are organized and easily accessible.
- Prepare and maintain office reports, memos, and communications as necessary.
6.
**Team Support and Collaboration:** - Empower employees by fostering an environment that encourages ownership and impactful decision-making.
- Work closely with leadership to identify areas for improvement and implement creative solutions.
- Engage with team members to understand their needs and support their roles effectively.
**Requirements:** - **Education:** Bachelor's degree in Business Administration, Management, or a related field is preferred.
- **Experience:** Minimum of 3 years of experience as an office manager or in a similar administrative role.
- **Skills:** - Strong decision-making skills with the ability to think critically and creatively.
- Proficient in office software (e.g., MS Office Suite, Google Workspace) and office hardware.
- Excellent organizational and time-management skills.
- Strong interpersonal skills with the ability to communicate effectively at all levels.
- **Personality Traits:** - Driven: Motivated to achieve goals and improve office processes.
- Hardworking: Demonstrates a strong work ethic and dedication to tasks at hand.
**Benefits:** - Paid sick leave - Disability insurance - Company transportation **Working Environment:** At AES, we believe in empowering our employees to take ownership of their roles and make impactful decisions.
You'll be part of a dynamic team that values creativity, collaboration, and proactive problem-solving.
**Application Deadline:** Please submit your application by **November 3, 2024**, to be considered for this exciting opportunity.
**Equal Opportunity Statement:** AES is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
We encourage applications from individuals of all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified via email if shortlisted for the job.

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