Office Manager

7 months ago


Pukekohe, New Zealand Sunrise Berries Limited Full time

Office Manager

Company: Sunrise Dam Ltd

Location: Franklin, Auckland

Type: Full time, Permanent

Purpose
- Perform all finance and accounting functions for Sunrise Dam Ltd group of companies
- Perform all HR and payroll functions for Sunrise Dam Ltd group of companies
- Provide operational assistance across all companies as required

Specific duties & responsibilities

Finance / Accounting
- Receive and enter all accounts payable to Xero
- Reconcile all bank transactions to Xero
- Keep accurate ledgers of income/expenses, asset/liability
- Prepare and file GST returns
- Prepare all accounts payable for payment through a consolidated online bulk payment system
- Reconcile goods produced vs payments received
- Assist in preparing annual budgets
- Prepare monthly cashflows
- Provide monthly financial progress reports (via Xero)
- Prepare end-of-year accounts to trail balance stage

HR and Payroll
- Provide all staff contracts and personal detail forms and ensure they are returned completed and signed. File as required
- Check through daily timesheets (manual and Dataphyll) to ensure times and job codes allocated entered correctly
- Ensure all pick quantities are correct on a daily basis
- Calculate and verify payroll file, upload to payroll, and run payroll
- Load payroll to be paid into online bulk payment system
- Prepare monthly PAYE
- Assist with documentation for various worker visas

Operations
- Provide purchasing support
- Assist with vehicle registrations, RUC etc
- Assist with insurance claims

Relationships
- Develop and maintain relationships with key personnel within suppliers and distribution partners to ensure effective communication and working relations.
- Assist management team as required, to ensure the company performs in the most cost and time efficient and effective manner at an operational level.
- Contribute openly and freely in discussions to ensure that we remain a knowledgeable, innovative, and diverse team, committed to growing as individuals and a business.
- Actively promote a strong team culture across the company.

Skills, Experience & Education
- Advanced level Excel
- Good level of understanding in MS office suite
- Advanced level Xero

Tertiary qualification

Must have experience in the horticulture / agriculture industry
- An understanding of and experience in modern business admin processes
- Excellent organisational and administrative skills.
- Demonstrated achievements in service delivery, cost management, team leadership, quality and process improvement.
- A demonstrated ability to respond effectively to change and to raise performance standards as changes in the environment create opportunities to do so.
- Good planning and problem-solving skills and ability to prioritise and manage multiple tasks.
- Excellent communication skills both verbal and written.
- Strong analytical skills

Software Used
- ANZ online direct
- Xero
- Crystal Payroll
- Dataphyll (orchard management software)

Schedule:

- 8 hour shift


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