Executive Assistant

4 weeks ago


Wellington City, New Zealand HAYS Full time

Permanent role for an Executive Assistant to a Chief Executive - immediate start preferred

**Your new company**
This close-knit and friendly organisation is at the forefront of the artistic and cultural development of Pōneke Wellington, as well as being a key player in Aotearoa New Zealand's creative events. They are seeking an Executive Assistant who can join them in a permanent capacity from 6th March 2023.

**Your new role**
As the Executive Assistant to the Chief Executive, you will be responsible for providing high-quality and efficient administrative support to the CE, Senior Leadership Team and Committee Members. This is a varied role with lots of opportunity for development and involvement in different areas.

Your main duties will include:

- Diary and appointment management
- Meeting coordination, preparing papers and minuting SLT meetings
- Travel and accommodation booking
- Project coordination as required
- Function and event management
- Relationship management between key groups and other support staff, internally and externally

You will be required to support the Committee with coordinating members' availability and preparing Board papers, but you will not be required to take minutes during Board meetings - there is a dedicated administrator for this job.

**What you'll need to succeed**
You will be an experienced PA, EA or secretary, supporting at Tier 2 or above. Ideally you will have experience in the public sector, as you will need to liaise with several key Government departments when working on events and projects. However, any administrative support position in which you have been required to work collaboratively and at a relatively fast pace will be considered for this position. The most important success factors for this role will be your can-do attitude, the ability to think on your feet and your willingness to adapt to and implement new ways of working.

You will ideally be available to start this role from 6th March to ensure a thorough handover with the outgoing EA.

**What you'll get in return**
You will be joining a fun, creative and collaborative organisation, which hold its staff's continuous professional development as a high priority. Training such as in-office Te Reo Māori classes are offered, as well as the opportunity to upskill in areas such as event management and project coordination.

The salary on offer for this position is $82,000 per annum, though there is flexibility for the right person. As this position is looking for someone to start ASAP, it would be a great opportunity if you are finishing a contract and looking to move into the security of a permanent position.

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #2748883


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