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Purchasing I Administration I Accounts I Office

5 months ago

Auckland City, New Zealand Kings Recruitment Full time

Join Mount Wellington manufacturing business, market leaders for over 50 years
- Bring your brilliant Purchasing, Admin, Accounts & Office support skills
- Loads of variety and areas where you can add value to this great team
- Based in Mt Wellington my client is a leading manufacturer and supplier to the plastics industry of New Zealand._
- They have been in business in New Zealand for over 50 years and provide a high performing, stable and very friendly company culture._
- On their behalf, we are searching for a key office support person, _to play an integral role in their office-based team. This is a very busy, multifaceted position, which involves very strong administration and communication skills. It has components of Purchasing, Inventory Control, Administration, Health and Safety, Management Support, and some basic accounts.

The core function of this role will be a Purchasing function. We need someone who will be responsible for managing the entire purchasing function. From managing inventory levels, to placing orders on suppliers, and all the steps in between, right through to delivery. You will need to ensure that all raw materials are available, so that the manufacturing operation is consistently supplied.

The role touches most of the office functions and is also support to the management team. You will end being the “go to” person for many things, especially in the absence of the Country manager. With this in mind, we seek someone who is able to carve out their own day, balancing their own duties, while supporting the needs of the business.

The company culture is support and the atmosphere is relaxed. We are keen on someone who is a self-starter and does not need hand holding or being told what to do each day. We are keen on those with proactive work habits and enough experience under their belt to be confident in making good decisions to ensure that the operation runs like clockwork.

Applicants who have previously worked in a manufacturing environment, will understand the importance of developing strong workflow processes. They will have good analytical and problem-solving skills and will gain satisfaction in making improvements and creating efficiencies.

**Duties will include, but not limited to**:

- Maintain raw material, packaging & consumables inventory, ensuring timely, and cost effective, supply of all.
- Place purchase orders on suppliers and follow through to fulfillment of the order.
- Maintain optimal stock levels, ensuring effective replenishment.
- Track and manage expected delivery dates with shipping agents and fulfils associated documentation.
- Proactively communicate with all internal departments
- Approve all vendor invoices for payment. Check discrepancies.
- Ensure 3PL inventory is reconciled. Identify inventory inaccuracies.
- Maintaining ERP system across all functions, including pricing, customer & supplier information, quotes, & project progress
- Liaise with sales team to monitor and forecast upcoming levels of demand.
- Monitor and forecast any notable price variances.
- Perform cost analysis and identify opportunities for savings.
- Build successful relationships with both internal and external customers and service providers.
- Becomes the Health and Safety Representative and manages all reporting and document control.
- Assist with effective contract management across the business with regular reviews.
- Troubleshooting for 3rd party support including accounts payable, account receivable
- Management and support for company consumables including trade supplies.
- Provide support to the Country Manager and broader team as required.
- Schedules events i.e., Maintenance, Regulatory, Health & Safety meetings, etc.

**About You**:

- Experience across office support functions, preferably from within a manufacturing industry
- A strong understanding of Purchasing Inventory Management processes.
- A solid accounting understanding for day-to-day tasks. i.e., AP, Invoicing, credits, Reconciliations
- Experience working with both local and overseas suppliers.
- Adopts a “can-do”, solution focused attitude.
- Ability to prepare and make sure the appropriate documentation is processed accurately.
- A strong numerical ability is essential. Strong analytical skills.
- A good financial understanding, including foreign currency experience.
- Well-developed computer skills, with confidence in Word, Outlook & Excel.
- Any SAP experience will be beneficial.
- Be process driven, is organised, has good time management and prioritization skills.
- Enjoys working in a team and adding value.
- A great team player and a definite sense of humour.

The ideal background would be someone who had had a wide variety of administration / office experience, with a skillset that includes the purchasing function.

You will be self-motivated and enjoy working in a close knit, supportive team. (They really are the best).

PurchOffSupp - LB - March 2023