Administration Officer

6 months ago

Otago, New Zealand New Zealand Government Full time

Do you have the enthusiasm, dedication, and the skills to become an Administration Officer within Ara Poutama Aotearoa, Department of Corrections?
This could be just the opportunity you are looking for
We are currently looking for a permanent full time Administration Officer to join our team in Timaru.

Ngā kawenga | About the role
This is an opportunity to be part of a great organisation where you will support the Community Corrections team. This role will involve communicating directly with people in our care who are serving community sentences and working with our Probation Officers.
Other key responsibilities involve a wide range of administrative services including:

- Reception and phone duties are a key component of this role, this will include liaising with people in our care, their whanau and other stakeholders
- Liaising with organisations and services we work with
- Processing files
- Preparing documents for court
- Purchasing materials
- Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards
- Provide administration support across our site by setting up meeting invites, taking minutes, and recording actions, communicating with external stakeholders and filing
- At times you may be required to support other sites across the district

In this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.
This is a full-time position, you will be working Monday to Friday, for 40 hours a week.

He kōrero mōu | About you
- Manaaki and respect for all that we deal with on a day-to-day basis
- Good experience and knowledge of office administration
- Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving
- The ability to organise effectively, be adaptable, multi-task and meet deadlines
- Excellent customer facing and communication skills will be required to participate in Reception and Phone rosters as required
- The ability to be a strong team player who can work collaboratively across a dynamic team of administrators.
- The ability to work with a wide range of people, from all walks of life, while maintaining a friendly and non-judgemental attitude
- A high level of integrity and the ability to maintain privacy while working with sensitive and personal information
- Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly

If you have the skills and experience that we are looking for and can hit the ground running, then we would love to hear from you
You will need a full New Zealand Driver Licence for this role.
Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

Utu ā-tau | Salary
The starting salary for this role is $55,000 to $58,637. Appointment and remuneration will reflect skills and experience relevant to the role.

Ko wai mātou | About us
Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.
As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi.
We're also bringing in new ways of working to help us deliver Hōkai Rangi, with a range of new roles being formed as part of The Pathway Forward Te Ara Whakamua.
It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.
If you share the same passion for our work but feel this opportunity may not be the perfect fit for you, we encourage you to click here. We look forward to discovering more about you and exploring potential opportunities that align with your interests and skills.

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values.

  • Administration Officer

    6 months ago

    Otago, New Zealand New Zealand Government Full time

    Do you have the enthusiasm, dedication, and the skills to become an Administration Officer within Ara Poutama Aotearoa, Department of Corrections? This could be just the opportunity you are looking for! We are currently looking for a permanent full time Administration Officer to join our team in Dunedin. Ngā kawenga | About the role This is an opportunity...

  • Office and Accounts Administrator

    7 months ago

    Otago, New Zealand Cook Brothers Construction Full time

    **About Us** Starting from humble beginnings in Dunedin, Cook Brothers Construction has grown substantially over the last seventeen years. We currently operate across Southern Lakes, Canterbury, Otago and Auckland. We enjoy celebrating our success and believe it is important we do so. Our team, and our projects are a testament to the hard work and...

  • Administrator - New World Winton

    9 months ago

    Otago, New Zealand Foodstuffs SI Full time

    New World Winton has an exciting and rare opportunity for an experienced administrator with a positive attitude and excellent computer skills. Someone who can work well in a team and also exercise their own initiative with confidence. Sound like you? If so, we would love to hear from you. This position will provide administration support in all areas of our...

  • Receptionist & Administration Office Support

    6 months ago

    Dunedin City, Otago, New Zealand Calder Stewart Full time

    **Who We Are** Calder Stewart is a nationwide leader in developing property and building solutions for New Zealand’s industrial and commercial markets. Every year our team of around 450 people deliver outcomes for local, national, and international clients by building many of the largest and most complex projects across the country. A family-owned...

  • Hr Administrator

    4 weeks ago

    Otago, New Zealand Nuvia Full time

    Purpose of the JobThe HR Administrator supports all areas of HR in the delivery of people solutions to the wider Nuvia business.Reports ToHR Manager.Key AccountabilitiesAdministration of the day-to-day HR functions and duties, including but not limited to:Management of the HR and Pensions e-mail inbox.Processing of new starters through tasks such as:creating...

  • Hr Administrator

    3 weeks ago

    Otago, New Zealand Nuvia Full time

    Purpose of the JobThe HR Administrator supports all areas of HR in the delivery of people solutions to the wider Nuvia business.Reports ToHR Manager.Key AccountabilitiesAdministration of the day-to-day HR functions and duties, including but not limited to:Management of the HR and Pensions e-mail inbox.Processing of new starters through tasks such as:creating...

  • Parks Information Officers And Seasonal District Support

    3 days ago

    Otago, New Zealand Government Of Alberta Full time

    Parks Information Officers and Seasonal District SupportJob InformationJob Title: Parks Information Officers and Seasonal District SupportJob Requisition ID: 65855Ministry: Forestry and Parks (CA34)Location: Lakeland DistrictFull or Part-Time: Full-TimeHours of Work: 36.25 or 40 hours per weekPermanent/Temporary: Temporary - Wage, SeasonalScope: Open...

  • Parks Information Officers And Seasonal District Support

    4 days ago

    Otago, New Zealand Government Of Alberta Full time

    Parks Information Officers and Seasonal District SupportJob InformationJob Title: Parks Information Officers and Seasonal District SupportJob Requisition ID: 65855Ministry: Forestry and Parks (CA34)Location: Lakeland DistrictFull or Part-Time: Full-TimeHours of Work: 36.25 or 40 hours per weekPermanent/Temporary: Temporary - Wage, SeasonalScope: Open...

  • Court Registry Officer

    6 months ago

    Otago, New Zealand New Zealand Ministry of Justice Full time

    **Court Registry Officer, Alexandra District Court** **Te Haeata/The Opportunity** As a Court Registry Officer, you will work with a team responsible for the successful operation of the Court. You will liaise with multiple stakeholders, including defendants, witnesses, family members, Oranga Tamariki, Lawyers, and Police Officers. You will be able to...

  • Technical Support Officer

    6 months ago

    Otago, New Zealand New Zealand Government Full time

    New Zealand Police is working with the community to make New Zealanders be safe and feel safe. With over 13,000 staff, we provide policing services 24 hours a day, every day. We operate by land, sea and air, manage over 860,000 emergency calls a year and are always actively preventing crime and crashes. We’re working towards specific goals and targets...

  • Office/ Accommodation Admin/ Receptionist

    2 weeks ago

    Central Otago, New Zealand Central Orchard Management Ltd. Full time

    Office/ Accommodation Admin/ ReceptionistDo you love working with people and helping in different departments? You can stop looking for other jobs, we have the perfect opportunity for you!About the role:In this role you will be the face of our company - don't worry, you won't be on billboards around Central Otago but you will be in our front office and the...

  • Pim Officer

    3 weeks ago

    Central Otago, New Zealand Central Otago District Council Full time

    We are seeking a detail-oriented individual to join our Planning team as Project Information Memoranda (PIM) Officer on a full-time basis. In this role, you will be responsible for researching, investigating, and compiling PIMs within statutory timeframes, ensuring accurate and timely processing. You will work closely with both the Planning and Building...

  • Pim Officer

    2 weeks ago

    Central Otago, New Zealand Central Otago District Council Full time

    Add expected salary to your profile for insightsWe are seeking a detail-oriented individual to join our Planning team as Project Information Memoranda (PIM) Officer on a full-time basis. In this role, you will be responsible for researching, investigating, and compiling PIMs within statutory timeframes, ensuring accurate and timely processing. You will work...

  • Immunisation Events Coordinator And Administrator

    5 days ago

    Central Otago, New Zealand Uruuruwhenua Health Incorporated Full time

    Immunisation Events Coordinator and AdministratorPosition Title: Immunisation Events Coordinator and AdministratorReports To: Immunisation Outreach CoordinatorLocation: AlexandraHours: Part Time – Including some weekend workAbout Us:Uruuruwhenua Health Inc. is a kaupapa Maori organisation dedicated to promoting whanau success using the Maori model of...

  • Customer Services Officer

    5 days ago

    Central Otago, New Zealand Central Otago District Council Full time

    Full timeAre you looking for a role with variety, involving customer interaction whilst ensuring high levels of customer satisfaction? We have the role for you!As a Customer Services Officer at CODC, you will be the first point of contact for our customers. We are looking for someone with strong communication skills who thrives on interacting with a wide...

  • Parts Administrator

    6 months ago

    Otago, New Zealand Stellar Full time

    **Contract Type**: - Full Time**Location**: - NZ - Otago - South Island**Industry**: - Admin / Secretarial / Office Support- $30 P/h - Dunedin City Location - Great Team! Our client operate a large modern engineering facility in Central Dunedin. They are a fun and supportive team that is looking for their next great team member. They are people focused...

  • Branch Administrator

    2 months ago

    Central Otago, New Zealand Tangram Full time

    Property Brokers is a family-owned real estate company who specialises in operating in Provincial New Zealand.The world of real estate is fast moving, challenging, and rewarding. Imagine working with a company that cares for its employees, customers, and community and enjoys having fun.An opportunity has arisen based in our Tirau/Putaruru office for a...

  • Building Control Officer

    3 weeks ago

    Central Otago, New Zealand Central Otago District Council Full time

    Government - Local (Government & Defence) Full timeAdd expected salary to your profile for insightsWe currently have a full-time position available within our Building Control team based in Cromwell/ Alexandra. We are looking for a Building Control Officer who is currently working in the Building Control environment and is looking for a change of scenery in...

  • Statutory Property Officer

    3 weeks ago

    Central Otago, New Zealand Central Otago District Council Full time

    Government - Local (Government & Defence)Full timeCome work in Central Otago - a world of difference. This is a very special place that has understandably shaped who we are and what we do.Easy access to Queenstown and Wanaka; lakes during summer, ski fields during winter, mountain biking trails and a range of outdoor activities to suit families through to...

  • Statutory Property Officer

    2 weeks ago

    Central Otago, New Zealand Central Otago District Council Full time

    Full timeAdd expected salary to your profile for insightsCome work in Central Otago - a world of difference. This is a very special place that has understandably shaped who we are and what we do.Easy access to Queenstown and Wanaka; lakes during summer, ski fields during winter, mountain biking trails and a range of outdoor activities to suit families...