Executive Assistant Wellington

2 months ago


Wellington City, New Zealand KiwiRail Full time

**Permanent, full-time, office-based role in Wellington**:

- **Provide comprehensive support to our executive leadership team.**:

- **Access to a wide range of staff benefits, including holiday homes, medical support, and discounted travel.**

KiwiRail is on an exciting journey to build stronger connections for a better New Zealand. We are looking for an experienced Executive Assistant to provide essential support to our Executive Team. This role offers a unique opportunity to work at the heart of a fast-paced organization committed to shaping New Zealand’s transport future through sustainable rail solutions.

**About the Role**:
As an Executive Assistant, you will serve as a key point of contact, handling high-level communications and ensuring smooth office operations. Key responsibilities include:

- Providing comprehensive executive support, managing enquiries, and handling correspondence.
- Supporting stakeholder engagement and fostering strong relationships within KiwiRail and externally.
- Coordinating Board Committee meetings, managing agendas and documents for circulation in Diligent.
- Managing confidential and urgent issues with professionalism and discretion.
- Developing systems to streamline executive support and efficiently track progress.

**About You**:

- 5+ years of executive support experience at a senior level within a large corporate or government setting.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Experience with Diligent Board Books and SAP Programmes
- Strong relationship management skills, with the ability to collaborate across teams and with external stakeholders.

**KiwiRail Benefits**:

- Discounted Southern Cross health insurance for you and your family.
- Professional development opportunities to help you grow and succeed.
- Access to NZ Rail Staff Welfare Trust benefits, including holiday homes, medical support, and discounted travel.
- Be part of a diverse and inclusive workplace dedicated to innovation, sustainability, and community impact.

**Join Us**:
**Applications close**: 28th November 2024.


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