Executive Assistant Wellington

2 weeks ago


Wellington City, New Zealand KiwiRail Full time

**Permanent, full-time, office-based role in Wellington**:

- **Provide comprehensive support to our executive leadership team.**:

- **Access to a wide range of staff benefits, including holiday homes, medical support, and discounted travel.**

KiwiRail is on an exciting journey to build stronger connections for a better New Zealand. We are looking for an experienced Executive Assistant to provide essential support to our Executive Team. This role offers a unique opportunity to work at the heart of a fast-paced organization committed to shaping New Zealand’s transport future through sustainable rail solutions.

**About the Role**:
As an Executive Assistant, you will serve as a key point of contact, handling high-level communications and ensuring smooth office operations. Key responsibilities include:

- Providing comprehensive executive support, managing enquiries, and handling correspondence.
- Supporting stakeholder engagement and fostering strong relationships within KiwiRail and externally.
- Coordinating Board Committee meetings, managing agendas and documents for circulation in Diligent.
- Managing confidential and urgent issues with professionalism and discretion.
- Developing systems to streamline executive support and efficiently track progress.

**About You**:

- 5+ years of executive support experience at a senior level within a large corporate or government setting.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Experience with Diligent Board Books and SAP Programmes
- Strong relationship management skills, with the ability to collaborate across teams and with external stakeholders.

**KiwiRail Benefits**:

- Discounted Southern Cross health insurance for you and your family.
- Professional development opportunities to help you grow and succeed.
- Access to NZ Rail Staff Welfare Trust benefits, including holiday homes, medical support, and discounted travel.
- Be part of a diverse and inclusive workplace dedicated to innovation, sustainability, and community impact.

**Join Us**:
**Applications close**: 28th November 2024.



  • Wellington, New Zealand Victoria University Of Wellington Full time

    Are you looking for a fixed-term part-time role that leverages your excellent and proactive Executive Assistant or similar experience?Can you prioritise tasks efficiently and effectively and thrive on a fast work pace?Do you have proficiency at calendar management?Te Herenga Waka - Victoria University of Wellington is seeking a Kaiawhina Matua - Executive...


  • Wellington, New Zealand Victoria University Of Wellington Full time

    Are you looking for a fixed-term part-time role that leverages your excellent and proactive Executive Assistant or similar experience?Can you prioritise tasks efficiently and effectively and thrive on a fast work pace?Do you have proficiency at calendar management?Te Herenga Waka - Victoria University of Wellington is seeking a Kaiawhina Matua - Executive...


  • Wellington, New Zealand Victoria University Of Wellington Full time

    Are you looking for a fixed-term part-time role that leverages your excellent and proactive Executive Assistant or similar experience?Can you prioritise tasks efficiently and effectively and thrive on a fast work pace?Do you have proficiency at calendar management?Te Herenga Waka - Victoria University of Wellington is seeking a Kaiawhina Matua - Executive...


  • Wellington, New Zealand Victoria University Of Wellington Full time

    Are you looking for a fixed-term part-time role that leverages your excellent and proactive Executive Assistant or similar experience?Can you prioritise tasks efficiently and effectively and thrive on a fast work pace?Do you have proficiency at calendar management?Te Herenga Waka - Victoria University of Wellington is seeking a Kaiawhina Matua - Executive...

  • Executive Assistant

    3 months ago


    Wellington City, New Zealand New Zealand Government Full time

    About us The Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and...

  • Executive Assistant

    5 months ago


    Wellington City, New Zealand HAYS Full time

    Permanent Executive Assistant role in Wellington CBD **Your new company** This New Zealand tertiary education institution is a globally ranked education facility that is committed to civil engagement, sustainability, inclusivity, equity and diversity. Utilising their many years of research, talent and experience, this organisation is focused on the...

  • Kitchen Hand

    5 months ago


    Wellington City, New Zealand Novotel Wellington Full time

    Company Description Accor Wellington represents a portfolio of leading hotels including Sofitel, Mövenpick, Novotel and Ibis Hotels. Joining Accor provides a number of opportunities across all of our Wellington properties! **Job Description**: To assist the kitchen brigade in ensuring that all kitchen areas are kept clean and tidy at all times. Ensure...

  • Kitchen Hand

    5 months ago


    Wellington City, New Zealand Novotel Wellington Full time

    Company Description Accor Wellington represents a portfolio of leading hotels including Sofitel, Mövenpick, Novotel and Ibis Hotels. Joining Accor provides a number of opportunities across all of our Wellington properties! Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches...


  • Wellington City, New Zealand ibis Wellington Full time

    Company Description Accor Wellington represents a portfolio of leading hotels including Sofitel, Mövenpick, Novotel and Ibis Hotels. Joining Accor provides a number of opportunities across all of our Wellington properties! **Job Description**: Inspiring and engaging. As Assistant Manager, you will show your leadership and interpersonal strengths to...

  • Kitchen Hand

    5 months ago


    Wellington City, New Zealand Ibis Wellington Full time

    **Main Purpose of the Job** To assist the kitchen brigade at Ibis Wellington to ensure that all kitchen areas are kept clean and tidy at all times. Ensure that all F&B outlets are provided with clean and sanitised operating equipment. To utilise food-handling techniques which are in line with current Health and Hygiene regulations. **Key Duties** - Assist...


  • Wellington City, New Zealand New Zealand Government Full time

    **Senior Executive Assistant | Kaiāwhina Matua (closes 28 November 2024)** **Full time | Permanent | Wellington** We are looking for a Senior Executive Assistant | Kaiāwhina Matua at Te Tāhū Hauora. **About you** To be successful in this role you will be able to demonstrate that you have: - proven secretarial experience including minute taking,...


  • Wellington City, New Zealand ibis Wellington Full time

    Company Description Accor Wellington represents a portfolio of leading hotels including Sofitel, Mövenpick, Novotel and Ibis Hotels. Joining Accor provides a number of opportunities across all of our Wellington properties! Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches...

  • Executive Assistant

    5 months ago


    Wellington City, New Zealand New Zealand Government Full time

    Executive Assistant to Assistant Governor Information and Data Analytics Reserve Bank of New Zealand - 5 weeks annual leave + flexi leave - Open to reduced hours (0.8 fte) as well as full-time - Wellington based role in a central location close to public transport We are looking for an experienced Executive Assistant to join our Information and Data...


  • Wellington City, New Zealand Ibis Wellington Full time

    **Food and Beverage Attendant** Do you have a heart to serve and love being part of a team? As Food and Beverage Attendant, you will assist in the execution of memorable Food & Beverage experiences for our guests. **Key Duties** - Perform the tasks of order taking and maximize sales opportunities through knowledge of product and suggestive selling. Ensure...

  • Executive Assistant

    5 months ago


    Wellington City, New Zealand HAYS Full time

    Seeking an experienced EA for a 12-week temporary assignment starting immediately **Your new company** You will be working with a large public sector agency based in the heart of Wellington. They are seeking an experienced Executive Assistant to support 2 General Managers. **Your new role** You will be supporting 2 high profile General Managers along...


  • Wellington, New Zealand New Zealand Government Full time

    Executive Assistant to Regional Commissioner - Wellington at Ministry of Social Development, Wellington - Wairarapa About us The Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. We provide social policy and advice to government...

  • Kitchen Hand

    5 months ago


    Wellington City, New Zealand Ibis Wellington Full time

    The main purpose of this role is to support the kitchen team at Ibis Wellington in maintaining clean and orderly kitchen areas at all times. This includes ensuring that all Food & Beverage outlets have access to sanitized equipment, while adhering to food-handling practices in compliance with current Health and Hygiene regulations. **Key...


  • Wellington City, New Zealand Novotel Wellington Full time

    **Food and Beverage Attendant** Do you have a heart to serve and love being part of a team? As Food and Beverage Attendant, you will assist in the execution of memorable Food & Beverage experiences for our guests. **Key Duties** - Perform the tasks of order taking and maximise sales opportunities through knowledge of product and suggestive selling. Ensure...


  • Wellington City, New Zealand Ibis Wellington Full time

    **Food and Beverage Attendant** Do you have a heart to serve and love being part of a team? As Food and Beverage Attendant, you will assist in the execution of memorable Food & Beverage experiences for our guests. **Key Duties** - Perform the tasks of order taking and maximise sales opportunities through knowledge of product and suggestive selling. Ensure...

  • Executive Assistant

    6 days ago


    Wellington City, New Zealand New Zealand Government Full time

    Are you an experienced Executive Assistant supporting senior executives? - Are you proactive with strong attention to detail? - Are you a problem solver with excellent organisational skills? We have **three full-time permanent** Executive Assistant roles based in central Wellington. **About the Ministry for Regulation**: The Ministry for Regulation is a...