Team Administrator

3 months ago

Wellington City, New Zealand New Zealand Government Full time

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.
Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.
- A varied role, providing a wide range of administrative services
- Support a diverse, fast paced, high performing team
- 12 months fixed term, part time opportunity (approx. 24 hours per week)

Join us and work in a collaborative environment utilising your administrative skills to support business operations at the Ministry of Foreign Affairs and Trade office in Wellington.
Kōrero mō te tūranga - About the role
While many of our staff are based offshore, our onshore staff - especially our Team Administrators - are critical to ensuring our people are enabled to do the amazing work they do, wherever they are.
Our Team Administrators are proactive, organised and have great relationship skills - and as a result they become highly sought after for (non-foreign policy) secondments, projects and development opportunities within the Ministry - so this means we are regularly on the hunt for our next great administrator.
Right now we have an opportunity available for a Team Administrator (Funds Administration) in the Trade and Economic Group (TEG). In this Wellington-based, part time role you will work primarily on the administration of TEG’s specialised trade and economic funds, and will undertake administration and support work for other TEG teams/divisions depending on workload demands. Some of the work you will do includes:

- preparing invoices for payment and monitoring payments and expenditure against budget;
- forecasting and reporting on expenditure;
- Supporting the team, including arranging overseas and domestic travel, scheduling meetings, and making logístical arrangements for roadshows and events;
We’re looking for someone who can work 24 hours per week (0.6 FTE). Ideally, we’d like the successful applicant to work five days a week, between 4-5 hours per day. However, we can be flexible depending on your circumstances.
To view the full position description for the role, please click here.
The salary range for this role is between $57,656 to $73,671 total fixed remuneration, negotiable depending on skills and experience. The total remuneration is inclusive of our 3% KiwiSaver employer contribution.
Mā‎ wai te mahi nei? - Who are we looking for?
We’d like to hear from you if you have the following skills and experience:

- Strong customer focus, with outstanding interpersonal and communication skills
- Excellent attention to detail
- Experience in budget and/or funds management and a good understanding of financial management and good numeracy skills
- Natural planning and organisation skills with the ability to self-manage and use your initiative
- Flexibility and ability to adapt quickly in a reactive environment
- Technical skills and confidence using the MS Office suite

Ideally you will also have a good understanding of tikanga (Māori customs and protocols), with the ability to weave te ao Māori (the Māori worldview) into your work.
If you are just starting on this journey that’s OK too - as long as you have a willingness to learn and a desire to develop your cultural capability. As a Te Tiriti o Waitangi partner, this is important to us and we offer training and support.
Ngā hua o te mahi i te Manatū Aorere - Why MFAT?
We are committed to a focus on leadership, talent, training and development, and flexible work options. Check out our benefits page to find out more about why we love working here.
You can find out more about our staff networks and our Diversity and Inclusion Strategy here
Mō mātou - About us
Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.
Me pēhea te tuku tono - To Apply/Interested?
To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident.
Please Let us know if you need any support or have any access requirements that will help you through the recruitment process.
Applications close at midnight, Monday 21 October 2024.
**Please note**: This is not a Foreign Policy/diplomatic role. This is a ‘Corporate’ role (known here as a Specialist role) based in Wellington, NZ.

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