Engagement Coordinator

2 months ago

Wellington City, New Zealand New Zealand Government Full time

**Role**: Permanent
**Hours**: Full time
**Location**: Wellington
**Business Group**: AoG Services Delivery
**Branch**: Digital Public Service
**Salary**: $65,186 - $87,216

**Mō te tīma | About our Team**

This role sits within All of Government Services Delivery (AoGSD), part of the Digital Public Service Branch (DPS) who bring together the functions that deliver services to or for the public sector and is responsible for an All of Government Portfolio of digital products and ICT Services. The role of the Digital Public Service branch is to work with and through agencies to drive and deliver a customer-centered digital government.

We champion the use of Common Capabilities and centralized essential information products and services across agencies, as well as championing All of Government standards and guidelines.

The Back Office Digital Transformation Service (BoDTS) is one of these centralized services and has been created to reduce the cost, risk, complexity and time taken to deliver back-office systems, through standardised, high quality, all-of-government processes, tools and systems.

The Service provides agencies with a common set of standardised processes and will provide tools to support agencies as they modernise their back-office functions (e.g. HR, Finance, Procurement) making use of previously used collateral and design to streamline the process, to lower cost and risk, and to increase efficiency.

**He angitūtanga | About the Role**

As the Engagement Coordinator, System Engagement and Operations, you will provide top notch coordination and high-level administrative support to the BoDT service. You will work across boundaries and at pace to ensure that all team processes are documented and managed appropriately and will play a pivotal support role in coordinating stakeholder meetings, engagement forums and events for the Engagement and Operations workstream.

Collaborative by nature you will work with other parts of the Branch and BoDTS to coordinate engagement across the branch, sharing information and ensuring inclusivity of both people and information in your travels.

You will also utilise your expert organisational skills and ICT knowledge to monitor and maintain the team's plans and programme of work to ensure it remains on track and make sure team systems and processes are centrally managed and accessible. At the centre of managing team correspondence, your eye for detail will make certain team documentation is managed in a coordinated and consistent way.

You will be responsible for;
- Supporting the Manager System Engagement and Operations and System Engagement and Operations team on all aspects of delivering an exceptional engagement strategy and plan from a coordination and administrative perspective
- Working collaboratively within the BoDTS and with external stakeholders to drive change and endorse the BoDT Service
- Manage stakeholder event planning, communications and logistics for forums, engagement events, workshops and meetings
- Coordinate all pre and post event communications, including event feedback and dissemination of that information across the BoDTS
- Support the Director BoDTS with progress reports, and assist with milestone and status reporting and the coordination of information for reporting purposes
- Assist with preparation of papers for governance and working group meeting
- Prepare draft replies to correspondence on behalf of BoDTS team
- Document and implement new workflow processes and procedures that optimise resources, create efficiencies, reduce risks and/or improve quality of documentation utilised across the team
- Capturing, reporting and analysis of data and information relevant to the implementation and utilisation of the BoDTS, Common Process Model (CPM) and Master Back-Office Library (MBOL)
- Ensure agencies know how to access the products and services of the BoDTS
- Share learnings, insights and market intelligence with the BoDTS and branch and escalate risk when identified in regard to stakeholder engagement activities

**He kōrero mōu | About you**

You will possess;
- Excellent relationship building and influencing skills and the ability to work at all levels of an organisation
- Experience providing senior coordination support to a senior leader or leadership team including coordinating meetings, minute taking, report writing, managing correspondence and team administrative processes
- An understanding of ICT and technology products and experience working on a change programme
- Experience working within a government department and in depth understanding of the machinery of government and government processes
- Experience working across boundaries to deliver results
- Able to work under the pressure of multiple demands without compromising quality or delivery
- Ability to manage ambiguity and confidently use initiative when dealing with a broad range of information
- Excellent customer service skills and relationship management skills

  • Engagement Coordinator

    2 months ago

    Wellington City, New Zealand Department of Internal Affairs NZ Full time

    **Role**:Permanent **Hours**: Full time **Location**:Wellington **Business Group**:AoG Services Delivery **Branch**:Digital Public Service **Salary**:$65,186 - $87,216 **Mō te tīma | About our Team** This role sits within All of Government Services Delivery (AoGSD), part of the Digital Public Service Branch (DPS) who bring together the functions that...

  • Industry Engagement Coordinator

    7 months ago

    Auckland City, New Zealand The University of Auckland Full time

    Full-time - Contract Type: Fixed-Term - Campus: Auckland City Campus - Position Number: 55571371 - UoA Department Name: Operations Administration **Company Description**: **Waipapa Taumata Rau** **| The University of Auckland** Ko te whare Pūtaiao | The Faculty of Science brings together 10 diverse schools and departments to provide outstanding quality...

  • Industry Engagement Coordinator

    7 months ago

    Auckland City, New Zealand University of Auckland Full time

    Company Description **Waipapa Taumata Rau** **| The University of Auckland** Ko te whare Pūtaiao | The Faculty of Science brings together 10 diverse schools and departments to provide outstanding quality teaching and research opportunities. **Job Description**: **Te Whiwhinga mahi | The opportunity** We have an exciting opportunity to join the School of...

  • Cultural and Engagement Coordinator

    6 months ago

    Auckland City, New Zealand New Zealand Government Full time

    Ko wai mātou | Who we are A great place to work. With great work to do. Here at the FMA - Te Mana Tātai Hokohoko, you'll be helping to create a fair and transparent financial sector that serves all New Zealanders. You'll be making a difference by enabling New Zealanders to have confidence that our financial sector provides a strong foundation for their...

  • Senior Advisor Engagement

    6 months ago

    Wellington City, New Zealand New Zealand Government Full time

    Mō mātou | About Us **Our Vision**: Preventing Harm. Saving Lives. Securing our Future We play a key role in the guardianship of New Zealand waterways. We're bringing together our aroha, work and skills to achieve our outcomes of sustainable supply chains and sectors, safe people and operations, secure ports and ships, and clean seas and waterways. Our...

  • Lgwm - Advisor Engagement

    7 months ago

    Wellington City, New Zealand New Zealand Government Full time

    The opportunity | Te Whiwhinga mahi As our Advisor Engagement you'll work closely with our tight knit communications and engagement team to coordinate and integrate key stakeholder and mana whenua partner engagement. You'll work closely with LGWM's key stakeholder groups and be one of our representatives in the community, helping us to gain an understanding...

  • Advisor Communications and Engagement

    7 months ago

    Wellington City, New Zealand New Zealand Government Full time

    Environment where you will be challenged to learn and grow - Join our high-performing and dynamic team - Location flexible Te Whiwhinga mahi | The opportunity We are looking for a great connecter to help champion our reputation through best practice communications and engagement. This is a great opportunity for you to flex your strong writing talent, and...

  • Advisor, Communications and Engagement

    7 months ago

    Wellington City, New Zealand New Zealand Government Full time

    We have an exciting opportunity to join our Communications and Engagement Delivery team as an Advisor, Communications and Engagement. **He kōrero mō mātou | About us**: He Pou a Rangi | Climate Change Commission is an independent Crown entity that drives climate action in Aotearoa New Zealand. We provide independent, impartial advice to the Government on...

  • Communications and Engagement Advisor

    3 months ago

    Wellington City, New Zealand The Treasury Full time

    **_Exciting opportunity to support a wide range of internal and external communications and engagement activities across the Treasury and beyond!_** - Permanent full-time role - Advance your skills and career, while shaping a better tomorrow for all New Zealanders - Join our high-performing and collaborative team, working at the heart of central...

  • Communications and Engagement Advisor

    3 months ago

    Wellington City, New Zealand New Zealand Government Full time

    Exciting opportunity to support a wide range of internal and external communications and engagement activities across the Treasury and beyond! - Permanent full-time role - Advance your skills and career, while shaping a better tomorrow for all New Zealanders - Join our high-performing and collaborative team, working at the heart of central government Mō...

  • Communication and Engagement Lead

    3 weeks ago

    Wellington City, New Zealand New Zealand Government Full time

    **About us**: The Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whanau and...

  • Media and Engagement Advisor

    6 months ago

    Auckland City, New Zealand Chorus NZ Limited Full time

    Nau mai, haere mai. We’re Chorus. You may have already heard about us and know we’re the team empowering Aotearoa’s digital future with our ultra-fast fibre. We’re a talented bunch who are passionate about our purpose; connecting Aotearoa so that we can all live, work, learn and play. **Te Momo Tūranga | Contract**: Permanent **Te Wāhi |Where**:...

  • Internship - Stakeholder Engagement &..

    2 months ago

    Auckland City, New Zealand Ngāti Whātua Ōrākei Full time

    Please note this internship opportunity is specifically designed for Uri o Ngāti Whātua Ōrākei/descendants of Ngāti Whātua Ōrākei. **Ko **wai mātou | Who are we** The Ngāti Whātua Ōrākei Trust is the governing entity, with the purpose to receive, administer and protect the Trust’s assets to ensure the cultural, social and commercial...

  • Principal Adviser Stewardship Engagement

    7 days ago

    Wellington City, New Zealand The Treasury Full time

    **Want to help lift living standards for all New Zealanders?**That's the mission of **Te Tai Ōhanga - The Treasury**, and this role helps us do just that. **If you're keen to help make a better tomorrow for all, then we have the role for you.** Communications and Engagement work at the heart of the Treasury, supporting our leaders to deliver on this...

  • Service Coordinator

    6 months ago

    Wellington City, New Zealand Equans Full time

    **Offer ID**: - 53149**Métier**: - Support Functions / Admin Support**Contract type**: - Permanent**Schedule**: - Full-Time**Country**: - New Zealand- Company laptop + phone - Petone location with parking available - Friendly team and spacious office environment We are looking for an experienced Service Coordinator extraordinaire who loves dealing...

  • Procurement Coordinator

    7 months ago

    Wellington City, New Zealand New Zealand Government Full time

    Reporting to the Manager, Commercial and Property, the Procurement Coordinator will primarily assist the Manager, Commercial and Property and Senior Procurement Advisors with the delivery and coordination of all EECA's procurement and contract preparation requirements. **In this role you will**: - Maintain the administration and entering of contract...

  • Standards and Regulations Coordinator

    7 months ago

    Wellington City, New Zealand New Zealand Government Full time

    Mō te tūnga - About the role We are looking for an outstanding Coordinator, or experienced Administrator with an interest in Standards and Regulations to join our team and contribute to the successful delivery of the Standards and Regulations work-programme. This is an opportunity to gain experience across the full regulatory processes in a one-stop...

  • Head of Engagement and Support

    7 months ago

    Wellington City, New Zealand New Zealand Police Full time

    **Head of Engagement and Support (ICT), it starts with you!** - **Based at Police College Porirua / National Headquarters, Wellington**: - **Grade 23**: - **Office of Constable / Police Employee**: - **Permanent, Full Time**: - **JR 4582405** **Mō te tūnga | About the role** The purpose of the Information and Communications Technology (ICT) group is...

  • Pacific Community and Cultural Engagement Advisor

    1 month ago

    Auckland City, New Zealand Auckland University of Technology Full time

    **Join Aotearoa New Zealand's university of opportunity**: - ** Coordinate** Pacific community engagement initiatives and events, strengthening AUT's unique role in the Pacific space** at AUT** and beyond**: - ** Full-time, permanent role - flexible locations across AUT campuses** As a university of technology and opportunity, AUT makes a positive and...

  • Community Engagement Administrator Wairarapa

    1 month ago

    Wellington, New Zealand Stjohn Full time

    Community Engagement Administrator WairarapaPart-timePrimary Location: WellingtonContract Type: Fixed Term Part TimeHato Hone St John has been serving New Zealanders and working to save lives since 1885. As well as providing Ambulance Services, our programmes and team of over 11,000 staff and volunteers are helping to build strong, resilient communities...