Administration Support Officer

7 months ago


Waikato, New Zealand New Zealand Government Full time

Do you have the enthusiasm, dedication, and the skills to become an Administration Support Officer within Ara Poutama Aotearoa, Department of Corrections?
This could be just the opportunity you are looking for
Mō te tūnga | About the role
This is an opportunity to be part of a great organisation where you will support our management team at Waikeria Prison.

**Responsibilities include but are not limited to**:

- Reception and phone duties are a key component of this role, this will include liaising with our management team and other stakeholders
- Liaising with organisations and services we work with
- Processing files
- Purchasing materials
- Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards
- Provide administration support across our site by setting up meeting invites, taking minutes, and recording actions, communicating with external stakeholders and filing

In this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.
You will be working Monday to Friday, for 40 hours a week. The hours of work are flexible, 8 hours per day between 6am - 5pm.
Ngā pūkenga me ngā wheako | Skills and experience
- Manaaki and respect for all that we deal with on a day-to-day basis
- Good experience and knowledge of office administration
- Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving
- The ability to organise effectively, be adaptable, multi-task and meet deadlines
- The ability to be a strong team player who can work collaboratively across a dynamic team of administrators.
- The ability to work with a wide range of people, from all walks of life, while maintaining a friendly and non-judgemental attitude
- A high level of integrity and the ability to maintain privacy while working with sensitive and personal information
- Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly
- Payroll experience is a plus

If you have the skills and experience that we are looking for and can hit the ground running, then we would love to hear from you
You will need a full New Zealand Driver Licence for this role.
Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.
Utu ā-tau | Salary
The mid-point of the salary range is $51,228 and the full range (85%-120%) is $49,708 - $57,306. Appointment and remuneration will reflect skills and experience relevant to the role.
Mō mātou | About us
Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.
To apply, please submit a tailored CV and a detailed Cover Letter (PDF) describing your motivation for joining the Department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values, your skills and attributes you bring to the role and provide examples.


  • Office Administrator

    3 months ago


    Waikato, New Zealand Ritchies Transport Full time

    The Opportunity:We are recruiting for an Office Administrator and Relief Driver to join Team Ritchies at our Greenline Morrinsville Depot.This role plays an important part in making sure our Depot is running smoothly through effectively providing admin support to the Depot Manager and Tours Operations Manager.You will wear many hats; from general...

  • Administration Officer

    6 months ago


    Waikato, New Zealand New Zealand Government Full time

    Full-time, permanent position available - Monday to Friday, 40 hours a week - Located in Hamilton Do you have the enthusiasm, dedication, and the skills to become an Administration Officer within Ara Poutama Aotearoa, Department of Corrections? This could be just the opportunity you are looking for! We are currently looking for one full-time, permanent...


  • Waikato, New Zealand Bupa Care Services Nz Limited Full time

    Every day, in every way, we bring real heart to work. This Administrative Support position at Bupa Foxbridge Care Home located in Hamilton and Village is a permanent part-time role working 9am to 2pm, Monday to Friday.This role will suit someone who loves providing a high level of customer service and thrives in delivering great administrative support to the...


  • Waikato, New Zealand Bupa Full time

    Every day, in every way, we bring real heart to work. This Administrative Support position at the Bupa St Kilda Care Home and Village located in Cambridge, Waikato is a permanent part-time role working 22.5 hours a week- Monday to Friday, 4.5 hours each day.This role will suit someone looking for work during school hours, although the job still continues...


  • Waikato, New Zealand Bupa Care Services Nz Limited Full time

    Every day, in every way, we bring real heart to work. This Administrative Support position at the Bupa St Kilda Care Home and Village located in Cambridge, Waikato is a permanent part-time role working 22.5 hours a week - Monday to Friday, 4.5 hours each day.This role will suit someone looking for work during school hours, although the job continues through...

  • Administration Officer

    7 months ago


    Waikato, New Zealand New Zealand Government Full time

    Full-time, permanent position available - Monday to Friday, 40 hours a week - Located in Hamilton Do you have the enthusiasm, dedication, and the skills to become an Administration Officer within Ara Poutama Aotearoa, Department of Corrections? This could be just the opportunity you are looking for! We are currently looking for two full-time, permanent...


  • Waikato, New Zealand Waikato Students' Union Inc Full time

    Add expected salary to your profile for insights.Genius is a word that gets used too often to describe those who show a natural aptitude to problem solving and an ability to work hard, apply themselves, and a dedication to finding a universal truth. In 2025 the University of Waikato will be graced with a whole new class of potential geniuses, and you could...


  • Waikato District, Waikato, New Zealand Thames-Coromandel District Council Full time

    Te Kaunihera aa Takiwaa o Waikato (Waikato District Council) is not your 'typical local government' employer, we are on a journey to become exceptional. If you are looking for a new opportunity or want to expand your horizons - working collaboratively on mahi that is fast paced and equally rewarding, not to mention being a part of shaping the future of the...


  • Waikato, New Zealand Tangram Full time

    PPS Fencing Limited is a Waikato based fencing company (Located in Ngaruawahia) looking for an office administrator who can jump into any task, use initiative, and be responsible for several day-to-day activities within an office environment.The role includes but is not limited to the following tasks:Manage phone calls and correspondence (e-mail, letters,...


  • Waikato, New Zealand Cgr Services Full time

    Statutory Support Officer/Project Coordinator (Fixed Term)Department of ConservationThis role is a full-time, 12-month fixed term opportunity based in Hamilton, Christchurch, or Dunedin.About the role: The Statutory Support Officer / Project Coordinator is an integral part of the Regulatory Services team, providing high-quality support, services, and project...

  • Administrator

    6 months ago


    Waikato, New Zealand Asset Recruitment Full time

    6 month contract - Immediate start Our client, a market leader in the dairy industry, is looking for an experienced administrator to join their factory in Pahiatua in a part time capacity. **Key responsibilities will include**: - Administering contractor access and induction requirements - Supporting migration of shared drive data - Minute taking and...


  • Waikato, New Zealand Grainhub Ltd Full time

    Administrative Assistants (Administration & Office Support)Provides an opportunity to show off your administration and accounts skills.Work for a locally established and growing NZ owned business in a full or part-time role.Join a positive and friendly team environment offering support and development.Grainhub Ltd supplies and manufactures agricultural...


  • Waikato, New Zealand Kaimai Cheese Company Limited Full time

    Human Resource and Administration Officer (NZ Plant)Kaimai Cheese Company Limited – Waharoa, North IslandIn charge of daily human resource and administration affairs, including but not limited to staff in & out process handling, staff attendance administration, payroll, tax and social insurance processing, etc.Responsible for local staff recruitment and...


  • Waikato, New Zealand Purnell Lawyers Full time

    We are looking for an experienced Legal Executive who would fill the role of Estates Administration in our busy legal office. We offer a supportive and collegial work environment.Ideal applicant will have the following qualities:Experience in Estate Administration workFriendly and efficientThis role is full time Monday to Friday but negotiable for the right...

  • Office Assistant

    8 months ago


    Waikato, New Zealand OneStaff Full time

    **Responsibilities**: - Provide administrative support. - Maintain accurate records and documentation. - Assist with data entry and analysis. - Perform general office duties. **Requirements**: - Proven experience in an administrative role - Exceptional computer skills, particularly on MS Office (Excel, Word, Outlook etc.) - Strong analytic abilities with...


  • Waikato, New Zealand New Zealand Government Full time

    Administration Support - Taupo Emergency Casual If you are interested in working in a faced paced and ever changing environment, then this is the job for you. We are seeking a Casual Administrator to work in the Emergency Department at Taupo Hospital. Administration cover is from 0800 - 2230hrs 7 days per week. Casual administrators are both pre-booked and...


  • Waikato, New Zealand Department Of Conservation Full time

    Contribute to crucial and meaningful conservation mahiFlexible location – can be based in Hamilton, Christchurch, or DunedinFull-time, 12 month fixed term role opportunityTe Oranga o te Ao Turoa | Our vision: Nature is thriving in AotearoaThe Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature spaces and species across...


  • Waikato, New Zealand Asset Recruitment Full time

    **Administration Assistants** Are you currently between jobs and looking to return to work? We have a number of **short term** and **long term** temporary admin roles that require an immediate start! To be considered for these roles you will have at least 3 years proven office experience. You will have a solid work ethic, a can-do attitude and be a team...

  • Administration Manager

    2 months ago


    Waikato, New Zealand Asset Recruitment Ltd Full time

    Tamahere Country Club offers a stunning development for those wanting to make the most of their retirement. Located in a picturesque country setting, they offer a five-star experience of architecturally designed villas, world-class facilities, and a soon to open Care Centre with a philosophy of 'live life your way'.Reporting to the Director – Clinical and...

  • Administration Manager

    2 months ago


    Waikato, New Zealand Asset Recruitment Full time

    Asset Recruitment – Tamahere, North IslandTamahere Country Club offers a stunning development for those wanting to make the most of their retirement. Located in a picturesque country setting, they offer a five-star experience of architecturally designed villas, world-class facilities, and a soon-to-open Care Centre with a philosophy of 'live life your...