Site Administrator
4 months ago
**Te kōwhiringa | The Opportunity**
AE Smith, a division of Spotless NZ Group, delivers technical and engineering services covering mechanical services, energy efficiency and building services solutions throughout New Zealand.
We are looking for a Site Administrator to provide effective project administration support to the business, with a focus on Q/A management & entry, and site labour related support. The role will be based at Waikeria Prison with the opportunity to work from home and do more hours
Some of the key responsibilities include:
- Manage general site administrative functions, including but not limited to, liaising with internal and external stakeholders, receiving and distributing correspondence items, ordering and distribution of office supplies and PPE
- Monitor, track and record site labour activities to assist with labour forecasting.
- Populate and submit weekly site labour timesheets to the Support Services team.
- Conduct all work in accordance with AE Smith standard and Spotless company policy.
- Ensure that safe work processes are implemented and maintained by all project related staff, for a zero
- harm outcome.
- Update safe work method statements in line with AE Smith & client standards as required
- Responsible for site-based Q/A administration including all aspects associated with the AES ISO9000 Conqa Cloud based Q/A system and site Q/A photos, and submissions to Aconex Packages
- Transportation of site-based employees to and from work
**Nga pūkenga matua | Important Skills**
- Experience in general office administration
- Certificate in Business Administration is desirable
- Great computer skills and capabilities with Microsoft Office
- Knowledge in HS&E would be preferable
- Experience with Aconex and basic accounting is ideal
- Using problem solving and analytical skills
- Identifying opportunities and developing alternative solutions
- Competent letter and report writing
**Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here**
Spotless is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:
- Free access to Marram health care benefits and discounted holiday homes
- Discounts for Samsung, Repco, PB Tech, Gym memberships and more
- Progression and development programs on offer including our inspiring leader’s programme for top performers
Have a look at our other great benefits here
**Ko wai mātou | Our Organisation**
Want to know more about what it is like to work at Spotless? Then head to our People Site here
**Me pēhea ki te tono | How to apply**
We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.
-
Administration Officer
5 months ago
Northland, New Zealand New Zealand Government Full timeDo you have the enthusiasm, dedication and the skills to become an Administration Officer within Ara Poutama Aotearoa, Department of Corrections? This could be just the opportunity you are looking for! We are currently looking for full-time, permanent Administration Officers based in Whangarei. Ngā kawenga | About the role This is a great opportunity to...
-
Allied Support Worker
5 months ago
Northland, New Zealand New Zealand Government Full timeAllied Support Workers - 6 month Fixed-term roles available supporting our Social Workers - Positions are available in Kaikohe and Whangarei - Competitive salary starting from $66,371, depending on experience - We're looking for applicants who can accommodate minimum 20 hours per week, 5 full hours per day, days and times are flexible to sites...
-
Hotel Receptionist
5 months ago
Northland, New Zealand Paihia Beach Resort & Spa Full time**About the Role**: - Utilize the hotel's reservation system to book rooms for guests. Confirm reservations and provide guests with necessary details. - Listen to guest complaints patiently. Apologize for any inconveniences and find appropriate solutions. Report recurring issues to management for improvement. - Regularly update room availability on the...
-
Hotel Receptionist
5 months ago
Northland, New Zealand Paihia Beach Resort & Spa Full time**About the Role**: - Utilize the hotel's reservation system to book rooms for guests. Confirm reservations and provide guests with necessary details. - Listen to guest complaints patiently. Apologize for any inconveniences and find appropriate solutions. Report recurring issues to management for improvement. - Regularly update room availability on the...
-
Visitor Services Coordinator
5 months ago
Northland, New Zealand New Zealand Government Full timePompallier Mission and Printery, Permanent full time. Pompallier Mission and Printery in Kororāreka (Russell) is part of the national suite of historic properties managed by Heritage New Zealand Pouhere Taonga and is one of the top visitor attractions in the Bay of Islands. As the Visitor Services Coordinator, you play an important role in our team, being...
-
Contract Variations Coordinator
5 months ago
Northland, New Zealand Downer Group Full time**Te kōwhiringa | The Opportunity** Spotless/Downer holds three (3) Facilities Maintenance and Management Services with the New Zealand Defence Force (NZDF). This 3 month, fixed term role will be responsible for managing the creation, verification and delivery of Contract Variations to our customers and the business. This role will report to the National...