Legal Secretary

13 hours ago

Christchurch, New Zealand Cavell Leitch Full time

We are a Christchurch-based law firm, and over the past century we have built a reputation for maintaining close and dependable relationships with our clients, in many cases enjoying the privilege of assisting several generations of the same family with all of their legal needs.

Cavell Leitch is on a journey - we want to be known for providing the most dependable advice and best client service in our industry. We are here to help our clients, not make it harder, and we do this by delivering straight-up legal solutions that empower people to move forward with confidence. We’re looking for like-minded people to join us on this journey.

Due to a busy and growing practice, we have an opportunity for an experienced Legal Secretary to join our team. In this full-time role, you will be expected to provide high quality administration and secretarial support services to authors in the Property and Resource Management Teams. This role is best suited to someone with a passion for property work who is also interested in gaining experience in the area of resource management law as well.

**Your role will include**:

- Completing client due diligence for AML requirements.
- Opening and closing digital files in line with the firm's procedures and ensuring all documents and correspondence is correctly saved.
- Accurately maintaining and updating the client database with regard to client information.
- Assisting authors with the monthly billing process.
- Preparing legal documents, such as A&I forms, settlement statements and sales notices using firm precedents and ADLS forms.
- Providing occasional litigation support, including the preparation of: notices of appeal and other Court documents, evidence, and Court bundles.
- Setting up edealings, completing tax statements and pre-validating in preparation for signing and certifying.
- Liaising with Banks and Councils.
- Completing settlements, releasing and/or submitting edealings.
- Supporting authors with client contact and liaison.
- Through a digital file management system, process property transactions for assigned authors, managing settlements, working to strict deadlines.
- Set up direct credit and same day cleared payments, liaising with the Accounts Department for processing.
- Set up and mange workflow through Infinity.
- Assisting with the special client initiatives such as events and seminars.
- Maintaining diaries for authors as required.
- Maintaining and keep up to date the firm’s legal precedent system.

We are looking for someone who is well-organised, time-efficient, process driven and able to work independently as well as part of a wider team. This is a busy team where your focus and attention to detail will be noticed and valued. Your experience and knowledge of processing sale and purchase transactions and your desire to upskill yourself in the area of resource management law will be invaluable. You will be a great communicator with excellent interpersonal skills, managing priorities effortlessly. You will be service driven with an empathetic approach, taking time to listen and understand the client’s needs, while seeking the best way to assist them. Your reliability and initiative will be valued, and your ideas will always be welcomed.

The expectation is that you will genuinely care about our clients and be there to make a difference in their lives. In return, we care about you and your development, and we are committed to creating a supportive work/life experience that suits all our people. We offer a variety of rewards in terms of service, leave and remuneration. Health and wellbeing are prioritised in several ways to suit people’s particular preferences, needs and abilities. At Cavell Leitch you will have the opportunity to join our connected culture, build a long-term career and grow your expertise. We offer very competitive salary/benefits packages with a strong social scene and wider community engagement/involvement.

We think we’re a bit different from other law firms. We believe that if you’re spending a large part of your life working, it should be with an award-winning law firm committed to growth in a vibrant and rewarding culture. If your values align with ours, we would love to hear from you.

**Contact us**:

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