Property Services Administrator

4 weeks ago

Christchurch, New Zealand Tait - New Zealand Full time

**Property Services Administrator/Coordinator**

**We Go Beyond for A Safer World**

**Te Tūranga - The Role**

At Tait Communications, an exciting opportunity awaits in our Operations Team for the position of Property Services Administrator. In this role, you'll play a key part in ensuring the smooth and secure functioning of our Tait facilities, working closely with other members of the Property Services team. Your responsibilities will involve providing essential administrative support on a day-to-day basis, coordinating various tasks related to maintenance, security, and the overall upkeep of our workspaces. This includes organizing visits by external maintenance contractors and ensuring compliance with health and safety regulations.

The position will also play a part in coordinating Property Projects by preparing documentation outlining the scope of work to establish requirements in collaboration with internal stakeholders. Throughout the projects, the role will oversee and document the progress to ensure timely and cost-effective delivery. You'll report directly to the Property Services Project Manager.

**The duties of the role will include but not limited to**:

- Serving as the primary liaison for suppliers and tenants, overseeing internal documentation and providing insightful analysis to monitor performance and ensure adherence to service agreements.
- Assisting the Facilities Foreperson by sourcing quotes for facility projects and presenting options to the Property Projects Manager as needed.
- Efficiently managing incoming Property Services job tickets, promptly assigning tasks to team members, and delivering exceptional customer service by promptly acknowledging requests and inquiries.
- Coordinating the scheduling of day-to-day and cyclical repairs, maintenance, and improvements in collaboration with the Property Project Manager and Facilities Foremen, while also maintaining up-to-date records of maintenance history and cyclical maintenance activities.
- Maintaining meticulous records of space allocation, asset numbers, and QR code tracking, as well as managing the furniture inventory by exploring purchase options, obtaining quotations, and handling associated CERs for procurement.
- Ensuring compliance with Health and Safety regulations, including conducting H&S inductions, Toolbox Talks, SSP's, and SWMS, as well as assisting with reporting and ensuring adherence to local regulations and industry standards.
- Tracking expenditure against the facilities budget and generating regular reports for the Property Project Manager as necessary.

**Ō pūkenga - About You**

As well as:
- Demonstrated expertise in property and facilities management.
- Familiarity with facility systems and maintenance procedures.
- Proficient utilization of facility management software and resources.
- Hands-on experience and understanding of safety and security protocols.

**Ngā painga - what's in it for you?**

We are an employer that is committed to making a difference for families and communities and supporting people to build rewarding careers. We achieve this through employing people who connect with our Values (Commitment to listen. Courage to Act and Integrity to Deliver) that underpin our way of working together. We are committed to investing in our people, developing both individuals and teams to support a high-performance culture.
- We prioritise your wellbeing through health insurance, annual flu vaccinations and extra sick leave in your first year.
- We provide a comfortable work environment through modern office facilities with free onsite parking, gym, and café.
- We recognise your commitment through long service benefits.
- We balance work with fun through our active social club

**Ko wai mātou - About Us**

For more than 50 years, Tait Communications has been designing, delivering, and supporting critical communications networks for public safety, transportation and utility customers around the world. Founded in Christchurch by Sir Angus Tait, we now have a network of customers and offices that spans the globe.

Our employees value being part of a creative team committed to providing technological solutions that make a real difference to the communities we support. By joining Tait, you'll be joining a community of people with a wealth of knowledge and expertise, who care deeply about their work and the genuine impact it has for our customers, and who support each other to grow and develop.

**Ko koe pea tēnei? - Sound like your kind of role?**

**Applications will be assessed as they are received, and your CV will be held unless you contact us requesting this to be removed**:
Applications will close Monday 20th May 2024 at 5pm

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