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Building Compliance Administrator

4 months ago

Christchurch, New Zealand SGS Full time

Company Description

We are SGS - the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

**Job Description**:

- Timely and accurate preparation and distribution of invoices
- Scheduling of inspection work for the IQP inspectors, based on client calls and due list, in order to maximize efficient use of the inspectors’ time
- Cover phone overflow and respond to customer queries promptly and professional. Resolve queries in a timely manner
- Ensuring subcontractor invoices are on-charged to SGS customers
- Preparation of BWOF reports and certificates
- Update and create new forms in Formitize
- Calculate and send estimates to customers
- Maintain up to date client information in SGS databases
- Liaise with IQP inspection personnel regarding any additional administrative support required
- Review overdue BWOF’s and follow up internally and externally as required to rectify the situation
- Maintain travel, training and calibration registers and make relevant bookings to ensure they are current.
- Raise purchase order requests for the purchasing of office supplies, equipment and PPE.
- Liaise with local suppliers to ensure business and facilities service requirements are met and coordinate events as and when required.
- Compile regional timesheets and consolidate for payroll
- Send authorisation letters to customers and file responses
- Follow up on overdue debtors
- Work as part of the administrative team to optimize efficiency
- Ensure that a transparent quality system is maintained that meets auditable standards at all times
- To ensure all activities are carried out with regard and recognition of Health and Safety requirements and personal safety
- Undertake all other relevant work requests relevant to your position

**Qualifications**:

- Proven experience in previous high volume administration roles
- A high degree of organization, time management and attention to detail is required
- The ability to prioritize and meet deadlines
- Understands professional integrity and the need for confidentiality
- Able to demonstrate initiative, be proactive and implement change if necessary
- Ability to work with others in a team environment
- Flexible, enthusiastic person with a sense of urgency and well developed customer service skills and experience
- Excellent interpersonal skills with the ability to work with people at all levels within the business, both local and international
- Ability to work unsupervised

Additional Information

All your information will be kept confidential according to EEO guidelines.

**Applicants for this position should have NZ residency or a valid New Zealand work visa.