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Executive Officer Kaikohe

4 months ago

Northland, New Zealand New Zealand Government Full time

Support a busy team of professionals & help keep the office running smoothly
- Administration/PA type role

Ngā kawenga | About the role
We are looking for a strong team player who can manage office logistics and processes to join our team. Based at Kaikohe Community Corrections, you will work closely with the Manager Psychological Services to support our group of registered professionals in the provision of their work, office processes and project activities.
With a keen eye for detail you will be instrumental in supporting our business unit, acting as a key point of contact for internal and external customers across the country. Possessing exceptional communication and organisational skills, your duties and responsibilities will be dynamic including:

- Co-ordination and management of the referral process and Parole Board requests,
- Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team.
- Travel and expenses coordination
- Health, Safety and Wellbeing representation
- Budgeting and reporting, presentations, reception duties and general correspondence
- Equipment and facilities maintenance
- Maintaining and updating records, systems and files.
- Developing office systems that enhance efficiencies and ensure legal and professional obligations are met.
- Supporting the Manager Psychological Services with Ministerial and Official Information Act requests

He kōrero mōu | About you
Utu ā-tau | Salary
The salary range is $54,018 - $57,913 per annum pro rata. Appointment and remuneration will reflect skills and experience relevant to the role.
Ko wai mātou | About us
Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.
To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values.