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Project & Adminstration Support - Interior Design

4 months ago

Auckland City, New Zealand Kings Recruitment Full time

Provide all aspects of Project and Administrative support to Lead Designer
- Showcase your provision of Project, Administration, Client, and Office Support
- Ideal for those with exp supporting architectural, interiors or design teams

**The Company**:
Our client is an award winning, combined Architect and Interior Design firm, which has more than 30 years’ of working on some of the finest, signature projects in New Zealand, including high end residential, commercial, retail and marine design. They have earned the reputation for creating beautiful, design-led homes and their vision and experience makes them truly one of the country’s top Design and Architectural teams.

**The Opportunity**:
On their behalf, we are seeking a very upbeat, switched-on, super organized Project Coordinator, to join their Parnell Design Studio and provide a range of project and administration support for a very prestigious, highly talented, leading designer.

The role will be a busy one, where no two days will be the same and where you will have the opportunity to showcase your high levels of organisation, administration, and communication, as you manage a variety of tasks and really put your stamp on the role.

**The Role will include**:

- Liaison with project stakeholders: Project Designer, Client / Developer, Consultant, Contractor, and Supplier
- Manage incoming communications, on general queries or requests for information.
- Coordinate the flow of information between ‘client’-designer-design team.
- Update library resources, source product /catalogue samples
- Document design /product information as specifications, schedules, control sheets, etc
- Sort, categorize & manipulate technical data for presentation purposes e.g., finishes schedule, furniture package, preliminary fit out budget.
- Source technical and product information i.e., Price, availability, and logistics
- Reading architectural plans to ascertain quantities of materials for ordering.
- Prepare quotations, budgets, and pro-forma invoices.
- Follow up payments and confirming final client invoicing.
- Using Xero and Workflow Max for basic accounts and fulfilling timesheets
- Personal Assistant type duties; Diary management, travel bookings, correspondence, meeting organisation
- Attendance at some meetings: i.e., briefing process, client presentation or consultant meetings.
- Project administration (Preparation control sheets, project documentation).
- Assist with update or creation of new templates or presentation documents: client introduction, fee proposal, marketing blurbs, administration templates.
- Documentation filing and control.
- General support to the office, coordinating, welcoming visitors, couriers and facilitating housekeeping.

**About You**:
You will be confident to balance the demands of a variety of tasks; from sourcing a quote for a specific product, arranging samples, to fulfilling billing administration, liaising with clients, preparing invoicing, quality control of aspects of projects, preparing costing spread sheets, and managing day to day project administration. (There will be a whole heap of things in between).

Your communication skills will be strong and flexible, and you will be known for using your initiative and your confident decision-making ability. You will need to have an upbeat, bright and positive attitude and enjoy being the 'go to’ person the “organiser”. with an "I am here to help" attitude.

To enable you to hit the ground running and be of optimum support, we would be keen to attract someone who has previously fulfilled a similar business, or team support role, from within an architectural, interiors, or design-based environment.

With more than a few years of work experience under your belt, you will be the sort of person that is flexible, is diligent about “dotting the i’s” and “crossing the t’s”, enjoys following a process, and of course, can have a laugh and not take themselves too seriously.

The Lead Designer you will be supporting a great person, but also very busy, so we need someone who will enjoy providing the support needed to make his work-life run as smoothly as it can.

Please note: This will be an amazing role for someone who has some Interior Design interest. They will be involved in some great projects with gain some incredible exposure to the industry, but remember, this is a Project Coordination / Administration support roleso not really suited for a Designer or Want-to-be Designer.

**What Else?**
- This role is initially being offered up as a one-year maternity leave contract, with potential to be extended beyond this term.
- It is a Monday to Friday role, with some flexibility around start and finish times.
- While we welcome an immediate quick start, we will also wait for the right person to become available.
- Primarily, it is an in-office support role, where you can be actively involved and enjoy a great team culture.

**How to Apply**:
ProjAdmSyp - LB - February 202