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Administration Assistant

1 month ago

Auckland, Auckland, New Zealand Mott MacDonald Full time

Mott MacDonald NZ is a dynamic and innovative engineering, management and development consultancy working with high profile clients across New Zealand. We are a wholly independent, employee-owned company with strong local leadership and autonomy.

We have a supportive and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace.

We are a growing team of 300+ employees, located in Wynyard Quarter, Central Auckland and have an exciting opening for a vibrant, professional and proactive Administration Assistant. This role requires someone with strong organisation skills to manage a range of tasks that support the rapidly growing New Zealand team.

The role:

Reporting to the Business Service Lead, this role offers the opportunity for you to demonstrate fresh ideas, to take the next step in your career and to take ownership of this newly created role. While it is Auckland based, it has a national reach.

What you would do:
  • Supporting project financial requirements including invoicing and expenses
  • Coordinating office and staff events and meetings
  • Ordering Office Supplies (Stationery, catering, sundries and PPE Equipment)
  • Review and update noticeboards
  • Managing the cleaners, repairs and contractors to the office
  • Liaising with Landlords/property management
  • Fleet Management
  • Coordinating Staff training – Site Safe/ Confined Space

At Mott MacDonald we foster a supportive and collaborative culture. The Administration Assistant role will encompass the above responsibilities in addition to supporting the wider day to day administration functions of the office. The role will also involve some coordination of events and induction of new employees.

It would be great if you could bring previous administrative experience, an eye for detail and engaging communication skills to help you succeed in this role. Proficiency with the Microsoft Office suite of programs, and established record keeping skills would be great assets to have for this role.

Our values, culture, and benefits

We put Equality, Diversity, and Inclusion at the heart of our organisation, and we champion a diverse and inclusive workplace and strive to create spaces of belonging for our colleagues.

The company perks
  • Up to 5% employer KiwiSaver contribution
  • Agile working
  • Competitive salary and group bonus incentive scheme
  • Life, personal accident, and salary continuance insurance
  • Options to purchase additional annual leave
  • Social events and company outings
  • Coaching and mentoring
You've got this

We're always on the lookout for talented people who share our values to join our team and contribute to our culture - connect with us to find out how.

Mott MacDonald Aotearoa will be closed over the holiday period and our team returning on the 13th of January. We will be in touch about your application in 2025

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility, and trust.

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