Registry Officer

2 weeks ago

Auckland, Auckland, New Zealand Apex Group Ltd Full time

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.

Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you.

Registry Officer
Auckland

Description

This is an exciting role to service and manage the day-to-day running of the Registry on behalf of our clients.

Job specification

  1. Conduct comprehensive reviews of investor application forms to ensure accurate completion and compliance with Apex's AML/CFT obligations.
  2. Facilitate the initiation and closure of investor accounts within the Registry, ensuring alignment with internal protocols and regulatory requirements.
  3. Perform daily reconciliations of portfolio bank accounts, identify, and investigate discrepancies to ensure accuracy and consistency.
  4. Accurately process investor transactions, including deposits, redemptions, switches, transfers, and distributions, adhering to established client service standards.
  5. Prepare detailed cashflow forecasting reports for fund managers to support financial planning and investment decisions.
  6. Generate and manage cashflow instructions for fund transfers between various investment portfolios under administration.
  7. Execute banking instructions via multiple banking platforms utilized by Apex, ensuring precision and compliance with operational protocols.
  8. Prepare and file monthly Portfolio Investment Entity (PIE) tax returns, reconciling taxable income with monthly accounting statements.
  9. Assist in the setup and maintenance of client static data to ensure its accuracy and currency.
  10. Support compliance with AML/CFT regulations and assist the Registry Services team in meeting all service delivery standards established for the unit registry division.
  11. Address and resolve client and investor inquiries effectively and professionally.
  12. Perform other Investment Operations administrative tasks as required, contributing to the overall efficiency and effectiveness of the team.

Skills Required:

  1. At least 3 years of experience in finance within an operation environment.
  2. Bachelor degree in a related field.
  3. Attention to Detail is crucial in this role.
  4. Ability to use initiative.
  5. Proven ability to understand and follow a process.
  6. Good email and phone manner.
  7. Working knowledge of the PIE Tax regime.
  8. Working knowledge of Registry.

What you will get in return:

  1. A genuinely unique opportunity to be part of an expanding large global business.
  2. Competitive remuneration commensurate with skills and experience.
  3. Training and development opportunities.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision is made on the basis of skills, qualifications, and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society, and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit here.

Personal data provided by job applicant(s) will be used for recruitment purposes only and will be treated strictly confidential. Such personal data can be accessed by different Apex stakeholders within and out of the country for the consideration of the job application hereunder. Application made by the job applicant(s) constitutes the irrevocable consent of the job applicant for her/his personal data to be used by Apex stakeholders within or outside the country for the purpose of this recruitment.

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