Regional Coordinator

2 weeks ago

Manukau, Auckland, New Zealand Orbit Marketing Full time
Permanent full-time hour contract

$54,600 a year salary ($28.00 per hour)

Fuel card

Laptop and full office set up supplied.

SPECIFIC DUTIES & RESPONSIBILITIES

Regional management:

  • Manage and staff all campaign shifts within the Auckland region.
  • Be contactable and responsive, communication is key to this role.
  • Fill shifts on staff management software.
  • Train BA's both precampaign online and instore and conduct all relevant talent training, especially to hit campaign sales targets.
  • Manage BA's daytoday supporting them during a live campaign and fostering a company culture to ensure retention.
  • Visit shifts and provide support where needed.
  • Take campaign photos for client reporting and company marketing.
  • Create campaign kits and manage these during a live campaign, topping up collateral when needed.
  • Emergency cover for shifts when needed.
  • Maintain storage unit ensuring it is kept a clean, tidy, and functional space.
  • Organise kit swaps between BAs ensuring the team is well organised and equipped to do their job properly.
  • Organising couriers for kit movements between regions.
  • Take photos at campaigns for client reporting.
  • Monitor BAs surveys ensuring these are completed on time and to a high standard, and provide assistance where needed.

Demonstrations/sales events:

  • Provide assistance on all ideation, planning, execution and measurement of all Orbit's brand marketing initiatives and activations while managing deliverables in an efficient, timely manner.
  • Liaise with clients to identify their needs and to ensure customer satisfaction.
  • Conduct market research, gather information and negotiate contracts prior to closing any deals.
  • Organise facilities and manage all event's details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material.
  • Ensure compliance with insurance, legal, health and safety obligations.
  • Establish and maintain effective working relationships with vendors and suppliers to drive down costs and enhance event offerings.
  • Specify staff requirements and coordinate their activities.
  • Work closely with marketing to promote and publicise events.
  • Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
  • Conduct pre
- and post - event evaluations and report on outcomes, providing feedback to the business.

  • Mystery shop Brand Ambassadors in store
  • Research market, identify event opportunities and generate interest.
  • Propose new ideas to improve the event planning and implementation process.

Business support:

  • Attend Orbit meetings via teleconference or locally when practical.
  • Working with colleagues to devise campaigns and event solutions that meet the client's brief and budget.
  • Provide outstanding customer service and build relationships with internal and external customers & suppliers.
  • Presenting, alongside agency colleagues campaign ideas and budgets to the client.
  • Manage onsite event production and post event pack down.
  • Writing client reports and updates.
  • Propose new ideas to improve the event planning and implementation process.
  • Working with account team to brief media, creative and research staff, and assisting with the formulation of marketing strategies.
  • Monitoring the effectiveness of campaigns and events.
  • Undertaking administration tasks.
  • Carry out other tasks and duties when required and instructed by either CFO or CEO or their delegated staff members.

GENERAL DUTIES & RESPONSIBILITIES

  • Be punctual and work the hours and times specified.
  • Prioritise workload to ensure work of the greatest importance to the business is undertaken with urgency and to a high standard.
  • Support and help develop a positive workplace culture.
  • Demonstrate excellent interpersonal communication skills.
  • Responsibly manage all business resources within accountability levels.
  • Undertake all duties and responsibilities outlined in this job description and all other duties as required by the business.
  • Comply with all employment obligations.
  • Promptly undertake to complete all reasonable and lawful instructions and directions given.
  • Serve the business in good faith, promoting and protecting the business's best interests.
  • During work time, and such other times as may be reasonably required, dedicate all effort to the execution and fulfilment of the duties, responsibilities, obligations and instructions related to employment.
  • Demonstrate through own actions a commitment to Health and Safety at work when undertaking work or observing others in the workplace.

SKILLS, EXPERIENCE & EDUCATION

  • A relevant tertiary qualification e.g. Marketing/Management (with a major in Event Management).
  • Previous experience in a Coordinator role.
  • Proven experience in various conference and event types.
  • Sales and negotiation experience in local market from prospecting to event contracting stage.
  • Enthusiasm, willing

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