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Flu Vaccination Coordinator

4 months ago

Manukau, Auckland, New Zealand Sanitarium Health & Wellbeing Full time

6 month fixed term contract, starting early Feb 2024
An exciting opportunity has become available for a Flu Vaccination Coordinator to join the team at Vitality Works. We're a collective of passionate people delivering real health outcomes.

From SME's to Blue-Chip companies, across a wide variety of industries and workforce demographics, we reduce staff injuries, increase productivity, maximise participation and engagement, drive wellbeing outcomes and support healthy cultures.


The Role

_ As the Flu Vaccination Coordinator, you will play a pivotal role in ensuring the smooth running of the vaccination season. _


You will be the main contact for clients, vaccinators and first aiders during the season - assist them with their vaccination schedule and or voucher programme - and ensuring all vaccinators & first aiders have the resources required to deliver vaccinations.


Key Responsibilities

  • Liaise with clients to confirm details of their onsite vaccination service and/or voucher programme.
  • Schedule onsite clinics using our Vitality Experience booking platform.
  • Monitor employee uptake and assist with promotion of clinics as required.
  • Storage, distribution & Cold Chain management of vaccines, including packing vaccine before morning clinics.
  • Review & approval of timesheets/invoices relating to vaccinators and first aiders.
  • Assist with client invoicing and other data entry as required by the team lead.
  • Management & ordering of equipment, consumables, printing & vaccines.
  • Manage enquiries in the flu vaccination inbox and assist with troubleshooting.
  • Manage & coordinate the voucher and reimbursement processes (pharmacies & medical centres).
  • Establish and maintain key strategic internal and external stakeholder relationships resolving conflicts and managing sensitivities.
  • Lead and exemplify a healthy and safe working environment, modelling and promoting ethical behaviour and practices.
  • Ensure consistent processes and procedures that are responsive to both customer requirements and government changes across all areas of the programme.
  • Ensure services are adequately resourced and responsive to the needs of clients.

About You

  • At least 2+ years experience in a health admin or coordination role
  • Is able to start as early as 6.30am during the peak period (April/May/June)
  • Strong verbal and written communication skills
  • Strong computer literate skills
  • Well planned and organised
  • Has an ability to work unsupervised and manage own workload
  • A strong focus on customer service
  • Able to start in the role in early Feb 2024