Attendance Officer

2 weeks ago

Wellington, Wellington, New Zealand St Mary's College, Wellington Full time

Attendance and Administration Officer

St Mary's College Wellington
Are you a capable administrator with a strong eye for detail and process? Are you a self-starter who also enjoys being part of a cheerful team? Would you love to work part time and during school terms only?


St Mary's College (SMC) is looking for an _Attendance and Administration Officer_ to join our amazing team of support staff.

This is a permanent part time role, 20 hours per week (8.30am pm daily) during school terms only.

About the role
The primary responsibility of the _Attendance and Administrator Officer_ is to provide an effective student attendance monitoring function for the College

This involves:
- entering student absence data that is provided by teachers, relief teachers and whanau
- using our early notification system to contact parents if students are unexpectedly absent
- phoning parents for explanations and to check on student whereabouts and/or locating students within the school when necessary
- liaising with teaching staff and pastoral care staff regarding absences or concerns that arise as a result
- providing attendance data to the Assistant Principal
- assisting with MOE Roll Returns and Everyday Matters attendance returns
- ensuring data integrity and adherence to school absences policies

We use the KAMAR student management system.

Although training will be given to the successful applicant, those applicants who are already familiar with our system will have an advantage.


The _Attendance and Administrator Officer_ works closely with our Assistant Principal regarding absences but is also an integral part of a wider support staff team who readily chip in and help each other out when required.


As a member of the wider support staff team, this role also involves assisting with general administrative tasks and supporting hospitality (caring for our staff room and helping organise catering for in-school events).


Skills and Experience

We are looking for someone who has:

  • Prior experience in a busy administrative role.
  • Ability to build positive working relationships with staff, students and parents.
  • Attention to detail and the capacity to implement and follow through on routines and set processes.
  • Excellent computer literacy and the ability to learn new programmes. Knowledge of the KAMAR student management system is an advantage, but not essential.
  • Ability to stay calm under pressure in a busy school environment.
  • Strong organisational and time management skills.
  • Willingness to work as part of a team and to go the extra mile when needed.


The _Attendance and Administrator Officer_ is a Grade 4 position employed under the terms and conditions of the _Support Staff In Schools Collective Agreement.

_

Free parking on the St Mary's College site will be available to the successful applicant.

About Us

Please note:
Applicants will be required to undergo a pre-employment police check before an appointment can be confirmed.

Applicants must be legally entitled to work in New Zealand and must be willing to support the special character of the school.

Applications close on
Friday 10 March 2023
at 12pm.

Job Type:
Part-time

Part-time hours: 20 per week

Salary:
$ $32.00 per hour

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