Subcontractor Officer

Help PAE keep the Wellington City Council Contract running smoothly by supporting the subcontractors who help keep the city moving.

At PAE, we take pride in being the people behind the scenes the ones who make sure facilities, services, and essential operations don't skip a beat. We're now looking for a confident, organised, relationship-savvy Subcontractor Officer to join our Wellington City Council team. If you enjoy building strong working relationships, spotting risks before they bite, and keeping a lot of moving parts under control without breaking a sweat, this could be your next step.

Why this role matters

Subcontractors play a huge part in how we deliver services. Your job is to make sure they're well-prepared, well-supported, safe, and performing at the level our customers expect. You'll be the person who:

• Makes sure subcontractors are properly onboarded, inducted, and compliant

• Keeps the paperwork tidy including qualifications, insurances, safety docs, and other information

• Builds positive relationships while still upholding high standards

• Monitors performance, follows up issues, and keeps things running smoothly

• Acts as the go-between for subcontractors, operational teams, the our customer service team, and the Council

• Gets out on site to see what's really going on and complete audits as required

What you'll love about working with us

• A supportive Contract Manager and team who genuinely want you to succeed

• A role with a healthy mix of people contact, coordination, and problem-solving

• Real ownership — you'll build trusted subcontractor relationships and make good judgement calls

• A proudly Kiwi, community-minded organisation where you're more than a number

• Work that makes a visible difference to Wellington's everyday operations

What you'll bring

We're looking for someone who is curious, organised, and confident engaging with people at all levels. Ideally, you have:

• Experience working with subcontractors, trades, facilities, or commercial operations

• A solid understanding of safe work practices and contractor H&S expectations

• Excellent communication skills and confidence being both warm and firm

• You're organised, calm under pressure, and known for your ability to coordinate people and information while finding smart, workable solutions

• Strong judgement and the confidence to escalate issues early

• A knack for documentation, accuracy, and keeping things tidy behind the scenes

• Experience using business systems including work management tools and the Microsoft suite

If you've worked in facilities, construction support, commercial admin, H&S coordination, or a similar environment, you'll likely hit the ground running.

Ready to join us?

If you're someone who builds trust quickly, keeps things organised, and enjoys a role where your influence genuinely improves service delivery, we'd love to hear from you. Apply now and help keep Wellington working and moving.