Administration Manager

Construct Ltd is a leading, locally owned construction company delivering a wide range of high-quality building services. With an established presence in the commercial, educational, and government sectors, we are known for delivering complex projects to the highest standards.

We are seeking an experienced and highly organised Administration Manager to join our team. This full-time role is central to the smooth running of our business, supporting our financial operations, HR processes, health and safety systems, and everyday administrative needs across both office and site teams. We are looking for someone who is proactive, detail-focused, and confident managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

Financial Administration

• End-to-end accounts payable and receivable processing (Xero)
• Payroll processing, PAYE filing, and maintaining accurate wage records (iPayroll)
• Preparation and filing of GST returns
• Budgeting, cost control, and generating financial reports for accountant review

Human Resources

• Recruitment support including screening, reference checks, and contract preparation
• Staff onboarding and induction processes
• Maintaining HR documentation and ensuring confidentiality and compliance

Health & Safety & Compliance

• Preparing and submitting Tōtika pre-qualification documentation
• Managing internal health & safety documentation and liaising with external H&S consultants
• Maintaining company registers including tools, training, vehicles, and plant

Marketing & Communications

• Supporting marketing initiatives, including social media content, email communications, and updates to the company profile and website
• Creating and formatting professional documents for tenders, registrations of interest, and capability statements

General Administration & Office Support

• Providing ad-hoc support to office and site staff
• Facilitating meetings, preparing agendas, minutes, and documentation
• Maintaining office records, managing insurance reviews, and updating supplier agreements
• Monitoring stock levels, ordering supplies, and coordinating general office operations

About You

We're looking for someone who brings:

• Proven experience in administration, finance, or office management
• Strong knowledge of payroll, PAYE, and GST processes
• Excellent written and verbal communication skills
• High proficiency in Microsoft Office and cloud-based software
• Strong organisational and time-management abilities
• A proactive, solutions-focused mindset and the ability to work independently
• Experience within the construction industry would be advantageous but not essential

If you're an experienced administration professional looking for a varied and rewarding role, we'd love to hear from you. Apply today with your CV and a cover letter outlining your suitability for this role (we will be reviewing candidates as applications are received).

Please note: Only shortlisted candidates will be contacted for interviews.  We thank you for your interest.