Office Administrator

4 days ago

Christchurch, Canterbury, New Zealand Unilode Aviation Full time NZ$45,000 - NZ$65,000 per year
:

The Office Administrator plays a key role in ensuring smooth and efficient office operations by managing administrative tasks, vendor coordination, and office facilities. This role provides essential support to internal teams, ensuring an organized, well-functioning workplace while assisting with financial and procurement-related processes.

Key Responsibilities:

Manage Office Operations and Administration

Drive Results, Ensure Accountability

  • Oversee day-to-day office management, ensuring a well-organized work environment.
  • Handle incoming and outgoing communications, directing phone calls and assisting visitors.
  • Maintain office equipment, working with vendors and maintenance teams for repairs.

Procurement and Financial Administration

Business Insight, Financial Acumen

  • Order and maintain office supplies, safety stock, and maintenance materials as needed.
  • Ensure expense claims and invoices are accurate, sending them for processing.
  • Liaise with vendors to resolve shipment issues, pricing discrepancies, or shortages.

Event Planning and Travel Coordination

Collaborate, Customer Focus

  • Organize team meetings, company events, and cultural celebrations for the office.
  • Arrange travel bookings, including flights, accommodations, and restaurant reservations.
  • Prepare courier shipments and ensure proper document handling for mail and packages.

Our Values in Action:

  • Be Humble and Curious – Find innovative ways to improve office efficiency.
  • Inspire, Empower, and Prosper – Support and assist teams in creating a great workplace.
  • Take Ownership and Get Stuff Done – Ensure office administration runs seamlessly.
  • Build a Better Future – Maintain an organized, well-equipped, and efficient office.
  • Team Up to Be Better – Work with colleagues to support administrative needs.
  • Be Passionate About Our Customers – Provide professional support for employees and visitors.
  • Be Eager to Win – Strive for excellence in office management and administration.

The Small Print:

This role requires exceptional organization, attention to detail, and the ability to manage multiple tasks efficiently. Collaboration with internal teams and external vendors is critical to ensuring smooth office operations.

This is an overview of the role's scope and its alignment with Unilode's competencies and values. It is not an exhaustive list of responsibilities but serves as a guide to the key expectations and contributions of the position. Flexibility may be required to adapt to business needs.

Requirements:

Skills and Experience Required:

  • Tertiary education in Business Administration or Commerce preferred.
  • Experience as a Team Assistant, Personal Assistant, or Office Manager is an advantage.
  • Proficiency in Microsoft Office and office management tools.
  • Strong time management, problem-solving, and organizational skills.
  • Excellent written and verbal communication in English.

  • Office Administrator

    2 days ago

    Christchurch, Canterbury, New Zealand Looking out for people Full time NZ$50,000 - NZ$60,000 per year

    We have a position available within a trade based company as an Office Administrator.This position is not suitable for entry level candidates as you will be fully responsible for all duties.Your role will involve the following, and it is essential you have had prior roles where you have undertaken these tasks previously:Reception duties - greeting customers...

  • Administrator

    2 days ago

    Christchurch, Canterbury, New Zealand Looking out for people Full time NZ$62,000 per year

    We are looking for 5 Administrators to join our business, Extrastaff Limited. Our growing business requires an organise and trustworthy individual who pride yourself on quality workmanship. You will be motivated and result driven.  You might be asked to work across the country to assist our projects, so flexibility on work locations is preferred.The...

  • Legal Administrator

    4 days ago

    Christchurch, Canterbury, New Zealand Anderson Lloyd Full time NZ$50,000 - NZ$70,000 per year

    Fixed-term role through to July 2026Based in our beautiful brand-new office in the heart of the cityOpportunity to do good work in an open, engaging, and transparent environmentAbout usAnderson Lloyd is a large New Zealand law firm founded more than 160 years ago. The firm now has 31 partners and over 160 staff. Anderson Lloyd's success is thanks to the...

  • Administrator

    2 days ago

    Christchurch, Canterbury, New Zealand Looking out for people Full time NZ$20,320 - NZ$60,000 per year

    We are seeking an experienced administrator for a full time ongoing position with one of our clients in the industrial sector.You will need to have worked in an office based role previously.It is important that you are confident with the followingCustomer service - you will be the front face of the business meeting customers and dealing with queriesTyping /...

  • Project Administrator

    4 days ago

    Christchurch, Canterbury, New Zealand INTEC Energy Solutions Full time NZ$60,000 - NZ$90,000 per year

    INTEC Energy Solutions is a global EPC and O&M company delivering turnkey solutions forsolar power plantsandBattery Energy Storage Systems (BESS). With more than3.9 GWof secured pipeline and completed projects worldwide, we are proud to be a trusted partner in the renewable energy sector. We are delivering some of the most significant clean energy projects...

  • Real Estate Administrator

    4 days ago

    Christchurch, Canterbury, New Zealand Graham Consulting Christchurch Full time NZ$45,000 - NZ$65,000 per year

    Real Estate AdministratorJoin a high-performing, people-focused organisation. We're on the lookout for an experienced and highly organised Administrator to support a busy Real Estate sales team and ensure day-to-day operations run seamlessly.If you're looking for a stable Monday–Friday role, value a positive team environment, and enjoy being the go-to...

  • Administrator/Kaiwhakarite

    4 days ago

    Christchurch, Canterbury, New Zealand Pegasus Health Full time NZ$40,000 - NZ$70,000 per year

    Administrator | Kaiwhakarite for the Primary Mental Health Service | Rongoā KōreroreroMonday to Friday - 40 hours per week.Ko tāu ake mahi | What you will be doingProviding professional and efficient front line service welcoming our clients and supporting our Mental Health team in administration functions; including:Provide administrative support for...

  • Administration Assistant

    4 days ago

    Christchurch, Canterbury, New Zealand foodstuffs Full time NZ$45,000 - NZ$65,000 per year

    Administration Assistant Location: PAK'nSAVE Papanui, ChristchurchEmployment Type: Full-timeDo you thrive on keeping things organised and running smoothly?Can you bring a passion for both Admin and HR to a busy retail environment?Do you enjoy variety and working with people across all levels of a store?We're looking for an Administration Assistant who can...

  • Group Administrator

    2 days ago

    Christchurch, Canterbury, New Zealand Crescent Consulting Full time

    Values and purpose lead teamSupportive and collaborative environmentWork with an established and dynamic charitable organisationWho is hiring?Pathway Charitable Group who have been helping people since 1998, their focus is on providing opportunities for people to make a fresh start with new tools, skills, and possibilities. They do this with a mix of social...

  • Administrative Coordinator

    4 days ago

    Christchurch, Canterbury, New Zealand Health New Zealand - Te Whatu Ora Full time NZ$45,000 - NZ$60,000 per year

    Christchurch - Department of Nursing, Christchurch Health CampusPermanent part time position working 16 hours per week (Sunday 9am to 2.30pm and Monday/Tuesday 9am to 3.30pm)Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.About the...