Business Administrator

Full-time

Group: Infrastructure & Assets

This fixed term position sits within our Infrastructure & Assets Group. From planning to maintenance, the Group is dedicated to delivering resilient infrastructure and services that enrich lives today and ensure a thriving future for our community. They are committed to providing the critical infrastructure and services that powers a thriving, modern city.

He angituutanga: The opportunity

This is a fixed-term opportunity until June 2027.

Reporting to the Business and Performance Lead in this role you will be responsible for providing unit level business administration support across the group. The role suports the Transport team however as a Business Administrator you are responsible to provide support to other units as and when required.

Some of the key responsibilities are:

• Providing high-level administration support to the teams you are assigned, including email and diary management to Unit Managers/Heads Of within your assigned teams, purchasing, financial transactions, and other key administrative tasks.
• Provide operational liaison between the teams you are assigned and other teams within the group and wider council.
• Coordinate meeting agendas and minutes and ensure that the teams are delivering on key timeframes associated with Group and Council reporting deadlines.
• Provide a quality customer service experience (internal and external) that supports our outcome of 'our customers are our biggest advocate.'
• Ensure that team policies and processes are in place and are regularly reviewed.
• Ensure training and development registers are kept up to date.
• Assist with the co-ordination of actions in the Audit register and keep updated.
• Ensure business continuity plans are reviewed and updated regularly.

Oo puumanawa me oo wheako | Your skills and experience

• 5+ years' relevant business administration experience or similar, with emphasis on finance, quality, and improvement.
• Proficiency in Microsoft Office and confidence in other software tools.
• Ability to effectively prioritise tasks and meet deadlines.
• Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external).
• Ability to operate independently, anticipate requirements, and monitor workload.
• Ability to work with ambiguity.
• Advanced written communication and presentations.
• Financial and purchasing skills.

He aha te wariu o te utu kaimahi? | What's the salary?

Circa $70K dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei: Apply Now

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. .

Applications close on the: 18/11/2025

Note: We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role.

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.