Personal Assistant to the Chief Executive

• $68K-$74K p.a + Health Insurance
• Fixed-term opportunity + Central Nelson location
• Support at the highest level of Council leadership

Nelson City Council is seeking a highly organised and professional Personal Assistant to the Chief Executive to provide exceptional administrative and personal support to the Chief Executive.

This role is pivotal in ensuring the smooth and efficient operation of the Chief Executive's schedule and office functions. Working at the heart of an organisation under the direction of the Chief of Staff, you will contribute to the effective management of the Council's most senior executive office through high-quality coordination, discretion, and professionalism.

About the role | Kō tēnei tūranga mahi

As the Personal Assistant to the Chief Executive, you will play a key role in supporting the daily operations and strategic priorities of the Chief Executive's Office, supporting the Council embed its new ways of working.

Your responsibilities will include:

• Proactive diary and meeting management, ensuring alignment with organisational priorities.
• Preparing and formatting meeting papers, briefing material, and correspondence.
• Coordinating travel arrangements and logistical requirements for meetings and events.
• Managing communication with internal and external stakeholders on behalf of the Chief Executive.
• Processing purchase orders, credit card reconciliations, and other financial administration tasks.
• Maintaining accurate records and correspondence in accordance with Council policies.
• Providing administrative support to the Chief of Staff and wider office as required.

About you | Ko ngā pūmanawa ū

You will be an experienced administrative professional who demonstrates a high level of integrity, judgement, and discretion. You will be agile and thrive in a fast-paced environment, managing multiple priorities with accuracy, attention to detail and humor.

To be successful in this role, you will bring:

• Proven experience as a Personal Assistant or Executive Assistant supporting senior management.
• The ability to build and maintain positive working relationships across all levels of the organisation.
• Strong time management and organisational skills.
• Excellent written and verbal communication abilities.
• Advanced proficiency in Microsoft Office and document management systems.
• A calm and professional approach when handling confidential or sensitive information.

Why join us | He aha ai koe ka uru mai ki a mātou

At Te Kaunihera o Wakatū | Nelson City Council, we are proud to serve our community by delivering positive outcomes for our city and people. You'll be part of a professional and collaborative team where excellence, integrity, and service are at the heart of everything we do.

You will also enjoy:

• NIB health insurance
• Generous additional leave provisions such as Rā Oranga Wellbeing days
• EAP professional and personal development services

See Job Description Here

Applications close: | Rā whakakapi: We will be reviewing applications as they are received, and reserved the right to close applications early so we encourage you to apply now

For further enquiries: | Ina he pātai anō, whakapā mai: For more information about this role please contact Gareth Power-Gordon Chief of Staff via . Please ensure that you submit your application via the link to ensure that it is received.

At Nelson City Council, we are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels safe, valued, and has a true sense of belonging. We welcome applications from people of all backgrounds, including those from diverse ethnicities and cultures, LGBTQ+ communities, neurodivergent individuals, and people with disabilities. If you require any assistance with your application, please don't hesitate to get in touch