Administrator - Commerce

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DIVISIONAL SERVICES & ADMINISTRATION | WHAKARATONGA TARI ME TE WHAKARITENGA
UNIVERSITY OF OTAGO | ŌTĀKOU WHAKAIHU WAKA

•    Salary + 6.75% Superannuation + 5 Weeks Annual Leave.

•    Long Service Leave and additional Paid Parental Leave Entitlements.

•    Ongoing Professional and Career Development Opportunities.

•    Insurance and Local Business Discounts. 

The role/Te mahi

We have an exciting opportunity available for a highly organised administrator, to provide administrative services to the Division of Commerce. In this pivotal role you will provide essential support to undergraduate and postgraduate academic teaching staff as Administrator in the Department of Management.

Key tasks include\: 

•    Delivering comprehensive administrative support across the Division.

•    Responding to student or visitor enquiries. 

•    Offering administrative assistance with teaching support, meeting administration, coordinating events.

•    Managing office supplies, maintaining systems, and ensuring a well-organised workspace.

•    Handling inquiries, meeting arrangements, minute-taking, and other office duties as required.

•    Financial tasks including purchase card reconciliation, reimbursements, purchasing and invoicing.

Your skills and experience/Kā pūkeka me kā wheako

This environment will suit someone eager for growth and learning new skills, also someone with commitment to contributing to a positive team environment.

We are looking for candidates with:

•    Strong written and verbal communication skills, with an eye for detail.

•    Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.

•    A willingness to be adaptable and committed to continuous improvement.

•    Excellent organisational skills and an attention to detail.

•    An ongoing commitment to positive outcomes for our students, staff, and visitors.

•    Dedication to working in a culturally safe and respectful manner and demonstrates an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

If you have outstanding organisation and administration skills and want to be part of a team that provides the essential administration support to our Department of Management, apply now

About our team/Mō te tīma

Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. We are a strong supportive whakawhanaungatanga, (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.

Further details/Pūroko

This is a permanent full-time (37.5 hours per week) position, located in Ōtepoti, Dunedin.

The appointment range for this role is $63,508 to $68,185. Top of Range $73,640.

The Administrator function includes Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework and the University's commitment to the success of Māori students and staff. If you decide to apply, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace. The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

For further information or to discuss the role in confidence - please contact Jane Wilcox via the contact details below.

Application/Tono

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number will close on Tuesday, 18 November 2025. 

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number will close on Sunday, 4 January 2026.

Please note: The University will be closed over the Christmas/New Year period and there may be a delay in responding to queries during that time. We are looking to shortlist and conduct interviews in January when we return from the holiday break.
Additional Information

Contact: Jane Wilcox

Position details: Administrator - Job Description

Position details: Kaiwhakahaere Tari - Job Description

Further Information: Department Website

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Location: About Dunedin