Administrator/Receptionist

Community House Mid Canterbury is seeking a friendly, efficient, and professional Administrator/Receptionist to manage our afternoon front desk operations. This varied role includes reception duties, general administration, facilities support, room and vehicle bookings, and liaison with tenants and the public. It's a perfect fit for someone who enjoys multitasking, takes pride in their work, and is passionate about supporting a community-focused environment.

1. Key Responsibilities:

· Greet and assist visitors, answer phones, and maintain a tidy, welcoming reception area

· Handle bookings for meeting rooms and community van, including invoicing in Xero

· Perform bank reconciliations, prepare monthly reports, accounts payable/receivable and assist with other administrative tasks.

· Provide photocopying and scanning services and process public payments

· Maintain communal kitchenettes, coffee machine, and shared spaces to a high standard

· Take minutes for monthly finance meetings

· Act as the Chief Fire Warden during afternoon hours

· Support fundraising and grant accountability tasks when needed

2 What You'll Bring:

· Previous experience in administration and reception

· Previous experience using accounting software (experience using Xero a bonus)

· A calm, professional, and friendly demeanour

· Great organisational and multitasking skills

· Commitment to confidentiality, cultural awareness, and community service

· A clean criminal record check

1. Bonus Points for:

· Experience in community or not-for-profit environments

· A working knowledge of the Health & Disability Code of Rights, the Treaty of Waitangi, and/or UNCRPD