Personal Assistant to Director

4 days ago

Manukau, Auckland, New Zealand MIE innovation Enterpirse Full time NZ$60,000 - NZ$80,000 per year

About Gramax Property Management

At Gramax Property Management, we transform the property ownership experience into something extraordinary. Our dedicated team is passionate about making landlord life effortless, handling everything from maintenance to customized tenant solutions. We pride ourselves on delivering unparalleled service through transparent financial management, expert lease control, and commitment to the highest ethical standards.

The Opportunity

We're seeking an exceptional Personal Assistant to support our Director in driving our growing property management business forward. This is a fantastic opportunity for a highly organized, proactive professional who thrives in a dynamic real estate environment and wants to be at the heart of our operations.

As the Director's right hand, you'll play a crucial role in ensuring seamless daily operations while contributing to our mission of providing outstanding property management services to our valued clients.

What You'll Do

Executive Support

  • Manage the Director's busy calendar, coordinating meetings, property inspections, and stakeholder appointments
  • Handle all correspondence with professionalism, screening and prioritizing communications
  • Prepare presentations, reports, and documentation for client meetings and board presentations
  • Coordinate travel arrangements and manage expense reporting

Property Management Coordination

  • Act as a liaison between the Director and property managers, tenants, landlords, and vendors
  • Maintain organized systems for property portfolios, lease agreements, and compliance documentation
  • Track critical deadlines for lease renewals, maintenance schedules, and tenant matters
  • Assist with preparation of financial reports and tenant payment records

Communication & Administration

  • Serve as the professional point of contact for internal teams and external stakeholders
  • Draft and edit business correspondence, contracts, and marketing materials
  • Coordinate with our accounting, maintenance, and leasing teams
  • Support special projects and company growth initiatives

Ideal Candidate

  • Proactive self-starter with excellent problem-solving abilities
  • Professional, diplomatic, and personable communication style
  • Thrives in a fast-paced environment and can juggle multiple priorities
  • Experience with property management software is a plus
  • Understanding of New Zealand tenancy regulations is advantageous
  • Flexibility to occasionally work outside standard business hours
  • Diploma in management, property management and business or higher degree is essential or proven minimum 3 year work experience in Administrive, Executive assistant, Property managment can replace the requirement of the qualification.

Why Join Gramax?

  • Work directly with senior leadership in a growing, dynamic company
  • Be part of a team that's passionate about excellence in property management
  • Opportunity for professional development and career growth
  • Collaborative and supportive work environment
  • Competitive remuneration package

How to Apply

If you're ready to bring your organizational excellence and passion for property management to our team, we'd love to hear from you

More information of Gramax in our website

Job Types: Full-time, Permanent

Pay: $30.00 – $38.00 per hour

Ability to commute/relocate:

  • Auckland: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

  • Personal Assistant to Managing Director

    4 days ago

    Manukau, Auckland, New Zealand MIE innovation Enterpirse Full time NZ$60,000 - NZ$80,000 per year

    About usWe provide high-quality and customized property development solutions. We utilize our experience in construction, project management, and understanding of the needs of our customers to maximize the value we can offer.We believe that the company's growth highly relies on the growth of our staff. We treasure our employees and would like to share our...

  • Personal Assistant

    4 days ago

    Manukau, Auckland, New Zealand StudyPlus Consultants Full time NZ$34,000 - NZ$70,400 per year

    Smart Kitchens & Lighting Limited, AucklandWe are a growing company and to handle the inreased workload, we are looking for a Personal Assistant for assist our Director.Full Time role- Minimum 30 to 40 hours per week,Pay starts from $34 per hour.Tasks Include:Manage the calendar, schedule appointments, and coordinate meetings for the Director.liaising with...

  • Personal Assistant

    4 days ago

    Manukau, Auckland, New Zealand ADR Drainage&Plumbing Limited Full time NZ$50,000 - NZ$70,000 per year

    Purpose of the RoleWe are an established and INZ-accredited drainage and plumbing company operating across Auckland, providing comprehensive drainage and plumbing services. With our growing business operations, we seek a dedicated Personal Assistant to join our professional team.Key ResponsibilitiesAdministrative and Executive SupportManage and coordinate...

  • Personal Assistant

    4 days ago

    Manukau, Auckland, New Zealand New Zealand Live Fish Market Full time NZ$172,800 per year

    About UsNew Zealand Fish Market Limited is a well-established seafood wholesale and retail business based in Auckland. We are seeking a motivated and creative Personal Assistant to provide administrative support to the CFO and management team and assist with the company's marketing and design activities.Key ResponsibilitiesAdministrative / Personal Assistant...

  • Personal assistant

    4 days ago

    Manukau, Auckland, New Zealand F&L Full time NZ$40,000 - NZ$60,000 per year

    Personal assistant WantedExcellent opportunity to join a successful and reputable Auckland-based company and become a part of a great team.We are looking for ONE permanent full-time (at least 30 hours guaranteed, workdays from Monday to Friday) personal assistant to grow with our team. This is an exciting opportunity for the right person and will allow...

  • Admin/Personal Assistant

    4 days ago

    Manukau, Auckland, New Zealand Auckland Full time NZ$45,000 - NZ$65,000 per year

    Why Join Us? Forget about office walls and fixed hours—work from the comfort of your homeFlexibility at its finest with a contract role that suits YOUAbout Us At DollarDealers and Gold House, we're on a mission to revolutionize the pawnbroker industry and become Australasia's largest independent pawnbroker Bold, ambitious, and constantly growing, we need...

  • Personal Assistant

    4 days ago

    Manukau, Auckland, New Zealand KPMG Full time NZ$60,000 - NZ$80,000 per year

    At KPMG, we're more than a professional services firm, we are a community of problem-solvers, innovators, and trusted advisors. Globally recognised as one of the Big Four, we help businesses, governments, and communities navigate complexity and unlock growth. In New Zealand, our purpose is clear: fuelling prosperity for all New Zealanders.We live by our...

  • Director - Platform Engineering

    4 days ago

    Manukau, Auckland, New Zealand Slalom Consulting Full time

    Slalom cloud solutions team build systems to help our clients solve their most complex business challenges. Our diverse teams are invigorated by new challenges and aren't shy to seek out new learning opportunities or challenge the status quo. As a Director, Platform Engineering, you will design and build the secure automation capabilities that enable our...

  • Mechanics Assistant

    4 days ago

    Manukau, Auckland, New Zealand PSG Horticulture NZ limited Full time NZ$56,000 - NZ$65,600 per year

    SNAP AUTO PARTS LIMITED in Auckland is currently recruiting for the role of a full-time Mechanics Assistant.The position requires some mechanical experience (0–12 months)Responsibilities include but are not limited toAssist Director and mechanics with mechanical repairs and diagnosticsGeneral mechanical repairOil ChangeChanging brakesSuspension repairAir...

  • Director, Leveraged

    2 days ago

    Manukau, Auckland, New Zealand BNZ Full time NZ$200,000 - NZ$400,000 per year

    Worker Type:PermanentHere at BNZ, it's about more than just banking. We work together in an agile, energising environment to create innovative solutions through our promise "If you can imagine a better future, let's find a way."We support wellbeing, flexible working and have a generous leave offering. There is the opportunity for growth, learning and career...