Project Planner

4 days ago

All Sites New Zealand New Zealand Clinical Research Full time NZ$60,000 - NZ$90,000 per year

Position Purpose:

The purpose of this position is to ensure the effective planning, scheduling, and coordination of clinical studies across NZCR, enabling optimal bed utilisation, operational readiness, and proactive resource planning.

Responsibilities:

Project Planning and Business Readiness 

  • In collaboration with Operations and Business Development, schedule and balance potential projects across NZCR units based on bed numbers, timelines, and site capabilities.
  • Update potential studies to awarded studies and reassess timelines to ensure they remain achievable and aligned with operational capacity.
  • Collaborate with Department Managers to ensure accurate, current, and meaningful information is displayed in the Project Plan.
  • Release the updated Project Plan twice weekly to ensure timely communication of study activity and changes.
  • Provide reporting and insights from MS Project, as requested, to support operational decision-making.
  • Develop and maintain strong partnerships with Operations and Business Development to ensure clear communication, alignment on priorities, and readiness to initiate new studies.

Resource Planning

  • Monitor and update scheduled activities daily to support proactive operational planning and minimise short-notice changes.
  • Ensure bed utilisation is balanced across units to optimise staffing, equipment availability, and study flow.
  • Support Operations with forward resource visibility by highlighting upcoming peaks, conflicts, and resource constraints.
  • Work closely with teams to ensure appropriate lead times for resourcing needs tied to study initiation and execution.

Quality

  • Maintain compliance with all New Zealand Clinical Research standards, protocols, and regulatory requirements, adhering to Good Clinical Practice (GCP).
  • Regularly evaluates, documents, and refines clinical and operational processes to enhance accuracy, consistency, and overall quality.
  • Assists in training employees in quality standards, policies, and procedures, ensuring all team members understand and implement best practices.
  • Ensures accuracy, consistency, and currency in all research documentation and reporting, including accurate record-keeping, version control and timely updates

Workplace Health and Safety   

  • Champions a culture of health and safety, ensuring preventative measures are in place to minimize risk to team members and participant.
  • Actively identify and report health and safety hazards, accidents, incidents, injuries, and property damage.
  • Understands and complies with NZCR's Health and Safety policies and procedures
  • Maintains adherence to all safety standards and processes.

General

  • Undertaking any other appropriate duties that may be required  

Minimum Position Requirements

Education

  •  A tertiary degree in science is preferable

Experience:  

  • Highly desirable – prior experience in Microsoft Project
  • Experience in clinical research/medical/healthcare environment

Knowledge, Skills and Experience:

Essential:  

  • Must be self-motivated, well organised and able to follow carefully defined processes
  • Excellent organisation and planning skills/Meticulous attention to detail
  • Ability to take responsibility for own work, and to work in a team
  • Strong interpersonal and communication skills/friendly and personable manner
  • Ability to work to tight deadlines and to accept and respond positively to change
  • Excellent problem-solving skills, forward planning and strategic thinking

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