Office Administration

About the business

Mrs Tradie Office Lady is an innovative business that provides administrative support, bookkeeping services, compliance administration, and all that Office Lady stuff to Tradies, the Agricultural Industry, Corporates, and Self-Employed Business Owners throughout NZ.  This is a full time position with a focus on customer relations and confidentiality.  The core essence of the business is to be the best Office Lady Company available in the market, providing excellent service, using the latest technology available.  Due to growth we have two more positions available based in Christchurch. Our Christchurch branch will be based in Belfast. Successful applicants will be required to work from the Belfast office Monday to Friday inclusive. One of the successful applicants, will work closely with the owner to complete one off projects, will look after our membership and partnership relationships, will look after our internal systems and policies, and look after all things Mrs Tradie including our merchandise, travel etc. This successful applicant will also have their own portfolio of clients in this full time position. Free parking is available for all staff.

About the role

We are looking for someone special to fit into our team.  The biggest thing we are looking for is someone with a nice, easy going, caring personality.  Along side of that we are also looking for someone who may have used (not a requirement) or is able to be educated quickly (is a requirement), on programs such as Xero and Payroll platforms.  The same applies with Teams, Microsoft and SharePoint etc.

Please note we have a intensive internal Training Program so everything you need to know about the job can be taught internally - we just need the right person to listen and then execute the training on their own portfolio of clients.

Our role at Mrs Tradie is to provide professional administrative support to our clients.  This involves a large amount of bookkeeping, payroll, IRD processing, compliance administration and some day to day office admin projects.  You will be assigned a portfolio of clients that you will communicate with on a daily basis to accommodate their business requirements.  Each customer will require different services, and you will need to tailor your services to exceed the customers expectations.

You will need to be tech savvy and be able to multitask. Excellent time management is crucial in this role. Each day you will be managing multiple email inbox's and work in multiple financial platforms and payroll systems at any one time.

There is a large element of technology used on a daily basis in this role, the expectation is that you are able to learn any program or app required, using internal and online training and research. The use of technology is essential in this role.  There is continuous learning of new technology, so the understanding of a program or app is not as important as having the motivation to be taught new programs or apps now, and into the future.

Visit our website for an insight of what services we offer and what tasks you may need to undertake:

Benefits and perks

In this role you will be provided an office/space of your own, (once we finish renovations) to ensure the confidentiality of your clients information.   The work environment is positive.  There is an expectation to continue to learn, especially with technology moving forward so quickly.  We need to ensure customer service is a priority, so you need to bring a positive manner to work every day.  You will work closely with the current North & South Island teams. Office hours are 8am - 4pm Monday to Friday.  Computers and Cell Phones remain at work so once you leave the building, you leave work behind.  There is no requirement to work weekends.

Skills and experience

The right personality and a focus on customer service is our priority.  However, experience with accounts payable & receivable, Microsoft software, Outlook and Payroll would be an additional bonus.  Although not a requirement to have these skills already, you will need to be able to learn these and adapt quickly to change.  Comprehensive training is provided.

Familiar with Xero or other Accounting/Payroll platforms is a bonus, but not a requirement. Must be tech savvy to manage client apps that talk to these platforms.  Although not a requirement to have these skills already, you will need to be able to learn these and adapt quickly to change.  Comprehensive training is provided.

Must be a disciplined self starter who is customer focused & has an understanding of business processes.  You must be comfortable to embrace new technology and change as this is a constant in this role.

Must be relatable, and have a pleasant and positive manner.

This is a fast paced role with numerous aspects - no day is the same  Are you up for the challenge? Apply today

We are very excited about coming to Christchurch. We are flexible with start dates because of the time of year - and because we have a shut down period over the summer.