Accounts & Office Administrator

4 days ago


Auckland CBD, New Zealand Kiwi Solar Ltd Full time NZ$40,000 - NZ$60,000 per year

About Kiwi Solar

Kiwi Solar is a proudly New Zealand-owned solar farm development and construction company. We deliver high-quality, utility-scale solar projects that support the country's transition to clean energy.

Role Overview

Provide reliable, hands‑on support across core accounting tasks and general office administration, helping the team with compliance and project coordination needs.

Employment Details

  • Hours: ~20 hours per week (flexible scheduling) with scope to increase
  • Engagement: Permanent part‑time
  • Location: Auckland. Predominantly WFH, with approx. 1 day onsite in CBD office per week. You may work in the office more frequently if you wish.
  • Reports to: Finance & Operations Director

Key Responsibilities

Accounts

  • Assist in monthly payment claims and issue of customer invoices; track receivables and follow up on overdue accounts.
  • Process supplier bills, purchase orders, and payments.
  • Perform regular bank reconciliations.
  • Review and approve employee expense claims.
  • Maintain vendor records; set up new suppliers and keep documentation current.
  • Assist in cashflow forecasting with management.

Administration & Operations

  • Support onboarding administration for new starters; keep checklists and records up to date.
  • Assist with project administration (sub-contractor claims, H&S, procurement) as needed.
  • Help maintain Health & Safety documentation and compliance records
  • Develop and implement company policies.
  • File management across SharePoint/OneDrive; ensure version control and tidy, auditable records.
  • Ad‑hoc support to project development.
  • Company administration tasks such as mail collection, helping with staff travel, booking meeting rooms, managing some supplier relationships.
  • Monitor and respond to emails from suppliers, customers, and website enquiries.

Skills & Experience

Essential:

  • 2–3+ years in an accounts/admin role (SME environment ideal).
  • Competent with Xero.
  • Excellent MS Office skills.
  • Comfortable working autonomously in a lean, fast‑moving team; able to prioritise and meet deadlines.
  • Clear written and verbal communication; confident engaging with stakeholders and suppliers.

Nice to have:

  • Experience supporting engineering/construction projects.
  • Familiarity with HR and H&S processes.
  • Knowledge of Procore (in particular the financial tool)

Key Outcomes / KPIs

  • Timely invoicing & collections: All month‑end invoices issued on schedule; AR ageing within agreed thresholds.
  • Accurate reconciliations: Daily bank recs completed.
  • Compliance readiness: Up‑to‑date H&S and O&M records; documentation auditable at any time.
  • Onboarding efficiency: New starter admin completed within agreed timelines; checklists maintained and improved based on feedback.
  • Process improvement: Demonstrated streamlining of admin/finance workflows.

What we offer

  • Flexible part‑time arrangement (~20 hrs/week) with options to adjust upwards as workloads increase.
  • Opportunity to contribute across finance, operations, and project support in a rapidly growing team.


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