Payroll Administrator

4 days ago

Dunedin Central, New Zealand SOUTH LINK MANAGEMENT SERVICES LIMITED Full time NZ$60,000 - NZ$90,000 per year
Role Overview

As Payroll Administrator, you will be the central liaison between multiple business units across New Zealand and our outsourced payroll provider, DataPay. You will ensure the accurate, timely, and compliant delivery of payroll services, acting as the key point of contact for payroll queries, reporting, and process improvements. This role demands exceptional attention to detail, rigorous pre-processing checks and balances, and a commitment to maintaining high standards of confidentiality and accuracy.

Key Responsibilities

End-to-End Payroll Processing

  • Manage and oversee fortnightly payroll cycles across all NZ business units, ensuring accuracy and compliance with NZ legislation (Holidays Act, Employment Relations Act, Privacy Act, etc.).
  • Interim accountability for processing a fortnightly payroll through inhouse payroll system until outsourced transition.

Data Integrity & Pre-Processing Checks

  • Conduct thorough checks and balances prior to payroll submission, including timesheet validation, master data maintenance, and error identification.

Reporting

  • Prepare and reconcile payroll-related reports, including FTE, leave liabilities, PAYE, KiwiSaver, and other IRD returns. Ensure all reporting meets internal and statutory requirements.

Liaison & Support

  • Serve as the primary link between business units and DataPay, facilitating clear communication, resolving queries, and supporting onboarding/offboarding processes.

Compliance

  • Ensure all payroll activities comply with NZ legislation and organisational policies, including collective agreements and union queries where relevant.
Skills & Experience


• Minimum 3–5 years' experience in end-to-end payroll processing within New Zealand, ideally in a multi-entity or complex organisational environment.


• Proven experience with payroll systems - DataPay and Jemini preferred.


• Proven experience working with outsourced payroll providers.


• Strong technical proficiency with payroll and accounting systems, and advanced Microsoft Excel skills (modelling, reconciliation, data accuracy).


• Demonstrated ability to manage large payrolls (100+ employees), with high attention to detail and analytical skills.


• Excellent communication and interpersonal skills, able to build relationships across geographically dispersed teams.


• High levels of integrity, confidentiality, and discretion.


• Ability to plan, set priorities, and maintain performance under pressure.


• Experience with payroll project work an advantage (e.g., system implementations, process improvements).


• Knowledge of NZ payroll legislation, collective agreements, and union processes.


• Legally entitled to work in New Zealand.

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