CEO Executive Assistant

CEO Executive Assistant

30 hours

E Tipu e Rea is a Ngāti Paoa Iwi Trust supported Health and Social Service with a focus on supporting young parents with the first 2,000 days.

Our vision is to "Supporting hapū māmā, mātua taiohi, their whānau and pēpi to grow, thrive and be rangatira within their community, whānau, hapū and iwi"

E Tipu E Rea Whānau Services

Chief Financial Officer – 0.5FTE

Purpose

The CFO will support operational aspects, ensuring organisational productivity and efficiency, and work with the Finance Manager and accounts coordinator to safeguard the organisation's financial position and be the conduit between CEO and the finance team. The role will require high-level oversight of the finance team's work – putting in checks and balances, reviewing things and putting process/reporting improvements into place to ensure a strong financial position and high-quality management of financial operations.

The opportunity:

Are you a proactive, emotionally intelligent and culturally strong professional with a knack for problem solving?  Do you thrive in a fast-paced, dynamic, Māori centric environment and enjoy supporting senior leadership?

E Tipu e Rea is looking for an Executive Assistant to support their CE. In this vital role, you will be the CE's right-hand person, ensuring the smooth operation of E Tipu e Rea and enabling the CE to focus on develpiong a strong,  healthy organisation, delivering great health and social services for the hapori, whānau, hapū and iwi,  and driving forward key strategic inititives.

The role is essential to the success of E Tipu e Rea outcomes, and you will be expected to anticipate the needs of our CE, providing resources, information, and solutions to support leadership operations, plans, and our future vision for hauora .  This role will be able to deal with competing demands, tight deadlines and a constantly evolving work enviroment, you'll need to stay ahead of the game, while maintaining a high degree of accurancy and efficiency.

You will:

• Manage the CEO's complex calander and travel arrangments
• Support the CEO in all matters including administrative, information technology, reporting and time management.
• Provision of confidential, high quality and timely secretarial services for CE directed external meetings and internal meetings.
• Co-orindate high level meetings and prepare critical documents
• Act as the liaison between our CEO and internal/external stakeholders
• Lead and contribute to key organistional development projects while maintaining confidenitality
• Support the wider senior leadership team when needed
• This role is highly autonomous, operates in a complex and dynamic community and Ngāti Paoa environment, and is based around problem solving.

What we are looking for:

• Experience (4+ years) in a high level Executive Assistant role
• High degree of initiative, drive, and resilience
• Excellent organisation skills
• High degree of proficiency with MS Word, Excel, PowerPoint.
• Ability to work in a complex and dynamic environment with multiple community, health, social service, housing, education stakeholders, iwi and partners.
• Ability to work independently as well as within a team.
• Creative flair and the ability to strengthen the way we see and do things.
• Proficiency in ngā tikanga me te reo Māori an advantage.
• Ability and understanding of iwi development stages and processes an advantage

What's on offer:

• A rewarding, supportive Māori cultural enviroment that fosters career growth
• Flexible working options
• Whānau friendly workplace
• Oppourtunities for professional development